Operational Support Specialist
1 month ago
Job Summary:
We are seeking a highly organized and detail-oriented Operational Support Specialist to provide comprehensive support to the Vice Chair of the Urology Department. As a key member of our team, you will be responsible for managing complex schedules, coordinating meetings and events, and ensuring seamless day-to-day operations.
About Us:
The Mount Sinai Health System is a leading academic medical center in New York City, known for its innovative approaches to patient care and research. We are passionate about delivering exceptional healthcare services and advancing medical knowledge through education and research.
Responsibilities:
• Manage and maintain the Vice Chair's comprehensive schedule, including clinical, academic, and administrative commitments
• Arrange and confirm meetings, zoom calls, and conferences
• Prepare and provide a daily schedule for review, ensuring synchronization of surgical, clinical, academic, travel, and administrative calendars
• Handle a wide range of email correspondences, ensuring timely responses and follow-ups
• Manage the Vice Chair's phone calls and text messages, ensuring timely responses
• Transcribe and distribute minutes
• Serve as a liaison with other departments or external parties to accomplish objectives and complete projects or assignments
• Collaborate with HR for recruitment and onboarding processes for research & clinical practice teams
• Arrange domestic and international travel logistics, including flights, accommodations, conference participation, and maintaining a travel calendar
• Handle travel reimbursements and maintain detailed records
• Assist in organizing departmental events, conferences, seminars, meetings, and/or visiting professorships
Requirements:
• Bachelor's degree or equivalent combination of applicable experience and education
• 5 years related administrative or business experience required; some supervisory experience preferred
• Exceptional organizational and time-management skills
• Proficiency in Microsoft Office Suite
• Strong written and verbal communication skills
• Familiarity with travel coordination
• Ability to handle sensitive information with discretion and confidentiality
• Flexibility to adapt to changing priorities and manage multiple tasks simultaneously
Compensation:
$62,571 - $74,250 annually
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