Office Management Assistant
3 weeks ago
**About VQ Inc.**
VQ Inc. is a reputable organization providing comprehensive child, youth and family services, striving to make a lasting impact on the lives of those we serve.
We operate across the nation, delivering a range of care services including residential programming, community-based services, and in-home services for children and their families.
We partner with state and federal governments to identify areas of greatest need and provide targeted support to communities that require our services most.
At VQ Inc., we are passionate about helping every child reach their full potential, regardless of their background or circumstances.
The Role:
The Administrative Assistant plays a vital role in supporting the efficient operation of our office, providing administrative assistance to ensure seamless day-to-day operations.
Key responsibilities include managing complex schedules, organizing meetings, coordinating travel arrangements, and maintaining accurate filing systems.
The Administrative Assistant will serve as the primary point of contact for internal and external stakeholders, demonstrating exceptional professionalism and communication skills.
Essential Functions:
- Be aware and knowledgeable of program leadership schedules, appointments, and travel arrangements.
- Coordinate meetings, including scheduling, sending invitations, booking meeting rooms, and preparing necessary materials.
- Answer and direct phone calls, emails, and other correspondence to appropriate parties.
- Prepare and distribute correspondence, memos, letters, reports, and other documents.
- Assist in the preparation of presentations and reports.
- Maintain filing systems, both electronic and physical, ensuring proper organization and easy retrieval of documents.
- Assist in the preparation of expense reports and reimbursement requests.
- Coordinate office supplies procurement and manage inventory levels.
- Handle sensitive and confidential information with discretion.
- Perform general clerical duties, including photocopying, scanning, faxing, and mailing.
- Provide support to other team members as needed.
- Other tasks and responsibilities as assigned by supervisors.
Requirements:
- Strong written and verbal communication skills.
- Ability to prioritize tasks and work independently with minimal supervision.
- Attention to detail and ability to create and maintain systems of organization.
- Ability to adapt to changing priorities and deadlines.
- Commitment to professional development and proactive research.
- Proficiency in Microsoft Office and Google Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with office equipment such as printers, copiers, and fax machines.
Compensation:
The pay range for this role is $20 - $20 USD per hour.
About the Team:
VQ Inc. offers a collaborative and dynamic work environment that values teamwork, innovation, and excellence.
Contact Information:
Please submit your application through our website.
-
Physician Assistant Pain Management Specialist
3 weeks ago
San Antonio, Texas, United States Physician Assistant Solutions Full timeCompany Overview:Physician Assistant Solutions is a growing pain management practice seeking an experienced Interventional Pain Management Physician Assistant/Nurse Practitioner.Salary:$100,000 - $120,000 per yearJob Description:This role involves working with clinic, follow-up, and established patients to develop inpatient and outpatient treatment plans,...
-
Medical Office Lead/Manager
2 weeks ago
San Antonio, Texas, United States Healthcare Office Full timeJob OverviewThe Medical Front Office Lead/Manager is a crucial role in our Healthcare Office, responsible for ensuring seamless patient care and administrative support.We are seeking an experienced professional to fill this position, which offers a competitive salary of $$55,000 - $65,000 per annum, depending on experience.
-
Healthcare Office Manager Professional
2 weeks ago
San Antonio, Texas, United States Healthcare Office Full timeAbout the RoleThis is an exciting opportunity to join our dynamic team at Healthcare Office as a Medical Front Office Lead/Manager and Patient Advocate. As a key member of our staff, you will be responsible for delivering exceptional patient care and administrative support.Your Key Responsibilities Will Include:Greeting and directing patients and visitors...
-
Office Management Assistant
2 weeks ago
San Antonio, Texas, United States United States Army Futures Command Full timeAbout the Role: We are looking for an experienced Office Management Assistant to join our team at the United States Army Futures Command. As an Administrative Support Assistant, you will be responsible for performing a wide range of administrative tasks, including finance, office management, supply, and administration management in support of unit...
-
Interventional Pain Management PA Job
6 days ago
San Antonio, Texas, United States Physician Assistant Solutions Full timeCareer Opportunity: Pain Management Physician AssistantWe are seeking a skilled Interventional Pain Management Physician Assistant/Nurse Practitioner to join our team at Physician Assistant Solutions. As a key member of our team, you will be responsible for developing and implementing treatment plans for patients with various types of pain, conducting...
-
Office Manager Assistant
2 weeks ago
San Antonio, Texas, United States El Centro Del Barrio Full timeJob DescriptionWe are seeking a highly skilled Support Specialist to provide administrative support to our Chief Executive Officer. This is an exceptional opportunity for an experienced professional to join our team and make a meaningful contribution to our organization's success.Job Summary:The Support Specialist will be responsible for managing the CEO's...
-
Office Management Assistant
3 weeks ago
San Antonio, Texas, United States VQ Inc Full timeVQ Inc is committed to delivering high-quality services to children, youth, and families across the nation. As an Administrative Support Specialist, you will play a vital role in supporting our team members and stakeholders with exceptional administrative support.About the RoleThis is an exciting opportunity to join our team and contribute to the success of...
-
Office Manager
2 weeks ago
San Antonio, Texas, United States Buckner International Full timeFundraising and Operations AssistantWe are seeking an Administrative Assistant to join our team at Buckner Children and Family Services in San Antonio, TX.This is a full-time position with an estimated salary of $45,000 - $55,000 per year, depending on experience.The successful candidate will provide administrative support to the Family Hope Center...
-
Interventional Pain Management Specialist
3 weeks ago
San Antonio, Texas, United States Physician Assistant Solutions Full timeCompany Overview">Physician Assistant Solutions is a growing pain management practice seeking an experienced Interventional Pain Management Physician Assistant/Nurse Practitioner to join our team. We are committed to providing exceptional patient care and building long-term relationships with our clients.Job DescriptionWe are seeking a highly skilled...
-
Pain Medicine Physician Assistant Position
3 weeks ago
San Antonio, Texas, United States Physician Assistant Solutions Full timePain Medicine Physician Assistant PositionWe are seeking a highly skilled Physician Assistant to join our team at Physician Assistant Solutions. As a pain management specialist, you will work closely with our physicians to develop and implement treatment plans for patients.About the RoleDevelop and implement treatment plans for patientsWork closely with...
-
Office Manager Assistant
3 weeks ago
San Antonio, Texas, United States Clear Channel Communications, Inc. Full timeClear Channel Communications, Inc. is hiring an experienced Administrative Assistant to provide high-level administrative support to our department leaders.This role involves planning, coordinating, and ensuring schedules are adhered to and respected, as well as assisting with special projects and tasks.The ideal candidate will have a strong background in...
-
Office Assistant Coordinator
4 weeks ago
San Antonio, Texas, United States Whispering Oaks Family Dental Full timeAbout the RoleWe are seeking a highly motivated and organized Front Office Assistant to join our team at Whispering Oaks Family Dental.The estimated salary for this role is $55,000 - $75,000 per year, depending on experience.Job DescriptionThis is a unique opportunity to work in a dynamic and supportive environment where you will be responsible for managing...
-
VIP Office Manager
3 weeks ago
San Antonio, Texas, United States Vip Staffing - zrsac Full timeAbout Vip Staffing - zrsacWe are a renowned staffing agency specializing in providing exceptional administrative support to high-profile executives. Our team is dedicated to delivering top-notch services that meet the unique needs of our clients.Job OverviewThe VIP Office Manager will serve as a trusted right-hand to the Executive Vice President, ensuring...
-
Executive Office Assistant
2 weeks ago
San Antonio, Texas, United States JobCertify Full timeJob SummaryWe are seeking a highly organized and detail-oriented Executive Office Assistant to join our team at JobCertify. As an Executive Office Assistant, you will provide critical support to the business development and feasibility teams. Your primary responsibility will be to organize and file feasibility questionnaires, assist in preparing information...
-
Office Management Coordinator
2 weeks ago
San Antonio, Texas, United States University Health Full timeAbout the Opportunity:">As an Office Management Coordinator at University Health, you will play a vital role in supporting the Office of the President/Chief Executive Officer. This is an exciting opportunity to work in a fast-paced environment and make a real difference in the lives of our patients and members.">Responsibilities:">Coordinate meetings,...
-
Virtual Office Manager
3 weeks ago
San Antonio, Texas, United States Workoo Technologies Full timeJob DescriptionWe are looking for a highly organized and detail-oriented Executive Support Specialist to join our team at Workoo Technologies.Key ResponsibilitiesAssist senior leadership with administrative tasks, such as email correspondence, calendar management, and travel arrangements.Maintain accurate records, files, and databases, ensuring data...
-
Office Manager
3 weeks ago
San Antonio, Texas, United States Champion Home Builders Inc Full timeChampion Home Builders Inc. is seeking an experienced Office/Operations Manager to join our San Antonio, Texas team.We are looking for a skilled professional who can excel in a fast-paced environment and manage various office responsibilities, including finance documents, billing/invoicing, scheduling contractors, loan processing, and customer...
-
Family Office Operations Manager
2 weeks ago
San Antonio, Texas, United States VIP Tech Full timeFamily Office Operations ManagerVIP Tech seeks an experienced Family Office Operations Manager to join our team. In this critical role, you will oversee the day-to-day operations of our family office, including bookkeeping, filing, and supply management. You will also assist with tenant correspondence, schedule meetings, and provide administrative support to...
-
Senior Office Assistant
4 weeks ago
San Antonio, Texas, United States Conviva Full time**Become a Part of Our Caring Community**We are looking for a skilled and compassionate Senior Administration Assistant to join our team at Conviva. As a key member of our office, you will play a vital role in supporting our staff and patients by providing exceptional administrative support.Your responsibilities will include scheduling meetings, making...
-
Centralized Staffing Office Assistant
2 weeks ago
San Antonio, Texas, United States University Health Full timeCentralized Staffing Office Assistant Job SummaryUniversity Health is hiring a Centralized Staffing Office Assistant to support the scheduling and placement of nursing staff. Key Functions:• Collaborate with STARS Supervisor, Operations Manager, Clinical Nurse Supervisors, and Directors on staffing processes.Education and Experience:• High school diploma...
