Sr. Administrative Assistant

4 weeks ago

Miami, Florida, United States UOMUOMUS Full time
Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The Department of Medicine, Division of Infectious Diseases has an exciting opportunity for a Full Time Sr. Administrative Assistant to work in the UHealth Campus.

Core Job Summary:

The Sr. Administrative Assistant performs a variety of clerical functions and office support activities for assigned department(s) to facilitate the efficient operations of the office.

Core Responsibilities:

  • Provides administrative support to the Division Chief with matters related to collaborations with faculty, administrators, staff, members of the university, and other organizations.
  • Supports the Division's research teams with any administrative duties as needed.
  • Responsible for updating the Division's website, including identifying new research and/or community outreach programs, updating faculty records, and liaising with web development on routine maintenance.
  • Assists with ID Guest Seminars and faculty recruitment initiatives, including travel arrangements, reimbursements, and campus meetings.
  • May provide ancillary support to physicians, clinical activities, business services, student services, etc.
  • Gives recommendations for operational and administrative problems.
  • Assists with maintaining the Infectious Diseases Division's Education, Faculty, and Home webpages on the University of Miami Miller School of Medicine website.
  • Collaborate closely with the Project Coordinator to ensure seamless workflow and provide coverage during absences or high-demand periods, maintaining consistent support and operational efficiency.
  • Other duties assigned

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications:

  • High School Diploma or equivalent
  • Minimum 3 years of relevant experience in medical or healthcare setting
  • General knowledge of office procedures and operations
  • Ability to accurately prepare and maintain records, files, reports and correspondence.
  • Ability to communicate effectively in both oral and written form
  • Ability to maintain effective interpersonal relationships
  • Ability to process and handle confidential information with discretion
  • Skill in completing assignments accurately and with attention to detail
  • Proficiency in computer software (i.e. Microsoft Office)

Any relevant education, certifications and/or work experience may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

H5

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