Grant Accounting Specialist
2 weeks ago
Job Type
Full-time
ABOUT US
United Way of San Antonio and Bexar County (UWSA) is dedicated to fostering community collaboration to address and resolve pressing societal challenges. Our mission is to enhance the quality of life for individuals and families while driving systemic change. Our initiatives encompass cross-sector partnerships, advocacy for policy reform, and investment in preventive programs aimed at supporting those in need. Our focus areas include:
- Preparing children for educational success.
- Empowering students to achieve their academic goals.
- Supporting families in achieving self-sufficiency.
- Providing essential services for individuals in crisis.
BENEFITS
- Employer-subsidized healthcare plan with employer-funded HRA.
- Access to group dental, vision, life insurance, and additional insurance products.
- Paid holidays, personal leave, and sick leave.
- 403(b) retirement plan with employer matching.
The Grant Accounting Specialist plays a crucial role in supporting the Director of Grant Accounting and the team in managing project coordination and processing subcontractor payment requests. UWSA oversees multiple state grants that fund programs, including salaries and benefits for team members engaged in grant-related services. This position is contingent upon the availability of grant funding, which is typically awarded for a fixed term but may be renewable.
PRIMARY DUTIES AND RESPONSIBILITIES
- Manage contracts for Federal, State, and Private Grants.
- Prepare billing statements for grantors.
- Compile and review financial documents, reports, and statements.
- Process all payables associated with grants.
- Assist the Director in preparing updates on grant statuses for stakeholders and developing procedural guides.
- Maintain organized files for accounts payable related to grants.
- Review and process monthly invoices and payment requests from subcontractors.
- Support monthly payroll and General Ledger reconciliations for all programs.
- Conduct research on account balances and activities as required.
- Examine co-investment activities related to program investments.
- Assist with internal program reviews.
- Prepare monthly journal entries.
- Maintain compliance documentation for grantors.
- Support year-end financial closing, annual reporting, and reconciliation tasks.
- Assist with audits and desk reviews.
- Facilitate new vendor contract setups and reporting forms.
- Create standardized reporting templates as needed.
- Provide coverage for front desk duties when necessary.
- Perform additional duties as assigned.
- High school diploma or GED with 4 years of relevant experience; or a bachelor’s degree from an accredited institution; or 2 years of relevant experience plus an associate degree.
- Experience in budget and fiscal management.
- 1 to 3 years of relevant experience.
- Strong connections within the nonprofit, public, and private sectors.
- Experience working with volunteers and community members.
- Professional demeanor with a goal-oriented mindset.
- Detail-oriented with the ability to multitask.
- Self-motivated and innovative.
- Proficient in Microsoft Office Suite, including Word, Excel, and Adobe.
- Strategic thinker with strong problem-solving skills.
- Excellent verbal and written communication abilities.
- Experience in facilitation and presentations.
- Familiarity with Results-Based Accountability™ is preferred.
- Expertise in data utilization related to community issues.
- Experience in budget management.
- Ability to manage relationships with diverse individuals and organizations.
- Typical nonprofit office setting with minimal exposure to dust, noise, and extreme temperatures.
- Regular use of personal computing equipment, telephones, and office machinery.
- Reliable transportation is necessary for attending meetings and training sessions.
- Standard work hours with occasional evening and weekend commitments.
- Primarily sedentary work involving extended periods of sitting at a computer.
- Regular movement within the office and during external meetings.
- Occasional bending, stooping, and lifting up to 25 lbs.
- Frequent interaction and collaboration with others.
- Repetitive tasks such as typing and data entry.
The above statements are intended to describe the general nature and level of work performed by individuals in this role. They are not exhaustive and may be subject to change as necessary by United Way of San Antonio and Bexar County.
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