Construction Administrative Coordinator

2 weeks ago


Madison Heights, Michigan, United States Turner Brooks Inc Full time
Job SummaryTurner Brooks Inc is seeking a highly organized and detail-focused Administrative Assistant to support the efficient operation of the office and contribute to the company's success. The ideal candidate will possess excellent communication skills, be able to multitask, and have a strong work ethic.

Responsibilities:
  • Perform general office duties such as data entry, typing, copying, ordering office supplies, and other administrative tasks as requested.
  • Complete administrative support tasks for the office manager, project managers, and President.
  • Develop and update administrative systems to make them more efficient.
  • Create tools and documents as needed to help organize and streamline workflow.
  • Maintain both computer and manual filing systems.
  • Create purchase orders, check approved submittals, and place orders.
  • Coordinate with warehouse and track material delivery schedule.
  • New project start up: Create Budget and Schedule of Values, Order Certificates of Insurance, Bonds, send out Notice of Furnishing and Notice of Commencements, etc.
  • Compile stored material documentation, when needed.
  • Monthly Job AIA's, Billings, Sworn Statements, and Waivers.
  • Reconciliations and other tasks as assigned.
  • Assist with special projects & focused operational tasks, as needed.
  • Assist other office staff with various tasks such as Accounts Payable, Payroll and weekly PM Reports, as needed.

Requirements
  • Construction experience preferred in Accounts Receivable, Project Coordination, Purchasing etc.
  • Strong Microsoft Office especially Excel skills.
  • Must have a strong work ethic, ability to learn, and strong organizational skills.
  • Able to work independently and as a strong team player.
  • Excellent time management skills: ability to multitask and prioritize work.
  • Attention to detail and problem-solving skills.
  • Proven admin or assistant experience, including typing and computer skills.
  • Knowledge of office management systems and procedures.
  • Excellent written and verbal communication skills; polite, courteous and professional.
  • Experience or knowledge of the construction field or in a related area preferred.
  • High school diploma or equivalent required; college degree preferred.
  • Experience in a busy office is preferred.


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