Construction Administrative Coordinator
2 weeks ago
Responsibilities:
- Perform general office duties such as data entry, typing, copying, ordering office supplies, and other administrative tasks as requested.
- Complete administrative support tasks for the office manager, project managers, and President.
- Develop and update administrative systems to make them more efficient.
- Create tools and documents as needed to help organize and streamline workflow.
- Maintain both computer and manual filing systems.
- Create purchase orders, check approved submittals, and place orders.
- Coordinate with warehouse and track material delivery schedule.
- New project start up: Create Budget and Schedule of Values, Order Certificates of Insurance, Bonds, send out Notice of Furnishing and Notice of Commencements, etc.
- Compile stored material documentation, when needed.
- Monthly Job AIA's, Billings, Sworn Statements, and Waivers.
- Reconciliations and other tasks as assigned.
- Assist with special projects & focused operational tasks, as needed.
- Assist other office staff with various tasks such as Accounts Payable, Payroll and weekly PM Reports, as needed.
Requirements
- Construction experience preferred in Accounts Receivable, Project Coordination, Purchasing etc.
- Strong Microsoft Office especially Excel skills.
- Must have a strong work ethic, ability to learn, and strong organizational skills.
- Able to work independently and as a strong team player.
- Excellent time management skills: ability to multitask and prioritize work.
- Attention to detail and problem-solving skills.
- Proven admin or assistant experience, including typing and computer skills.
- Knowledge of office management systems and procedures.
- Excellent written and verbal communication skills; polite, courteous and professional.
- Experience or knowledge of the construction field or in a related area preferred.
- High school diploma or equivalent required; college degree preferred.
- Experience in a busy office is preferred.
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