Graduate Admissions Program Coordinator

1 week ago

San Antonio, Texas, United States St. Mary's University Full time
Job Overview

The Graduate Admissions Program Coordinator will spearhead the planning, organization, and execution of initiatives aimed at promoting the graduate programs within the School of Science, Engineering, and Technology (SET). This role will act as the primary liaison for prospective graduate students during the admissions journey, fostering strong connections and delivering outstanding service to enhance engagement with SET's offerings.


Key Responsibilities:

  • Oversees and implements recruitment strategies for graduate programs within SET.
  • Represents SET at college fairs, recruitment events, and conferences to engage with potential graduate students.
  • Collaborates with external partners to develop recruitment initiatives that strengthen relationships and expand outreach opportunities.
  • Maintains a comprehensive database of industry contacts to facilitate ongoing engagement with local businesses.
  • Coordinates campus visits and information sessions in partnership with SET Graduate Program Directors.
  • Promotes advanced degree options to current undergraduate students interested in furthering their education.
  • Utilizes the online admissions system to monitor inquiries, applications, and enrollment metrics.
  • Assists in evaluating applications for admission, applying analytical skills to assess qualifications.
  • Stays informed about graduate student support services available on campus.
  • Conducts informative interviews with prospective students and their families regarding admission criteria and program offerings.
  • Engages in ongoing assessment of recruitment program effectiveness and alignment with strategic goals.
  • Performs additional duties as assigned.

Qualifications:

  • A Bachelor's degree from an accredited institution is required; a background in STEM is preferred.
  • 3-5 years of experience in college admissions and recruitment, with a focus on graduate students; 5-7 years is preferred.
  • Experience collaborating with stakeholders in the college admissions process, including parents and educational organizations.
  • Involvement with professional associations related to college admissions and higher education is beneficial.
  • Must successfully pass a background check.
  • A valid driver's license and insurance are required for travel purposes.
  • Availability to work extended hours or weekends during peak recruitment periods.
  • Ability to engage effectively with diverse audiences in both online and in-person settings.
  • Strong initiative and organizational skills to promote SET effectively to various stakeholders.
  • Proficiency in Microsoft Office Suite and familiarity with virtual meeting platforms; experience with CRM systems is a plus.
  • Commitment to understanding and supporting the university's mission and values.
  • Ability to build positive working relationships with faculty, staff, and students.
  • Excellent communication skills, both verbal and written, with a focus on customer service.
  • Strong ethical standards and ability to maintain confidentiality in all matters.
  • High attention to detail and ability to manage multiple priorities effectively.
  • Bilingual candidates (English/Spanish) are preferred.

Physical Requirements:

  • Work is primarily conducted in an office environment, with regular movement across campus.
  • Regularly required to sit, stand, and communicate effectively in person and via phone.
  • Occasional lifting of up to 40 pounds may be necessary.
  • Must be able to operate standard office equipment and communicate through designated systems.

The physical demands outlined here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Reasonable accommodations may be made for individuals with disabilities.


St. Mary's University is dedicated to fostering diversity, equity, and inclusion and encourages all qualified candidates to apply.

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