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Graduate Admissions Program Coordinator

2 months ago

San Antonio, Texas, United States St. Mary's University Full time
Position Overview

The Graduate Admissions Program Coordinator will be responsible for strategizing, organizing, and engaging in initiatives that highlight the graduate offerings of the School of Science, Engineering, and Technology (SET). This role acts as the primary liaison for prospective graduate students during the admissions journey, fostering robust relationships and delivering outstanding service to enhance the experience with SET's graduate programs.


Key Responsibilities:

  • Oversees and implements recruitment strategies for graduate students within SET.
  • Represents SET at various recruitment events, including college fairs, university visits, and professional conferences.
  • Collaborates with potential partners to develop recruitment initiatives that strengthen relationships and enhance the university's brand.
  • Maintains a comprehensive database of industry contacts to facilitate ongoing engagement.
  • Coordinates campus visits and information sessions for prospective students in partnership with SET Graduate Program Directors.
  • Promotes combined degree options to current undergraduate students interested in pursuing graduate studies.
  • Utilizes the online application system to monitor inquiries, applications, and enrollment statistics.
  • Assists in evaluating applications for admission, applying analytical skills to assess qualifications.
  • Stays informed about campus resources available to graduate students.
  • Conducts informational interviews with prospective students and their families, providing clarity on admission criteria and academic offerings.
  • Engages in ongoing assessment of recruitment program effectiveness and progress towards objectives.
  • Performs additional duties as assigned.

Qualifications:

  • Bachelor's degree from an accredited institution required; preference for candidates with a STEM background.
  • 3-5 years of experience in college admissions and recruitment, with a focus on graduate students; 5-7 years preferred.
  • Experience collaborating with key stakeholders in the admissions process, including parents and community organizations.
  • Active involvement in professional organizations related to college admissions and higher education.
  • Must pass a background check and maintain a valid driver's license.
  • Availability to work extended hours or weekends during peak recruitment periods.
  • Ability to present effectively in both virtual and in-person settings.
  • Demonstrated initiative and organizational skills to promote SET effectively.
  • Proficient in Microsoft Office Suite and familiar with virtual meeting platforms; experience with CRM systems preferred.
  • Understanding of St. Mary's commitment to educational excellence and diversity.
  • Ability to build productive relationships with faculty, staff, and students.
  • Strong verbal and written communication skills, with a focus on customer service.
  • High ethical standards and a commitment to confidentiality.
  • Detail-oriented with the ability to manage multiple priorities effectively.
  • Bilingual candidates (English/Spanish) are preferred.

Physical Requirements:

  • Work is primarily conducted in an office environment with occasional movement across campus.
  • Regularly required to sit, stand, and communicate with others.
  • Must be able to operate standard office equipment and occasionally lift up to 40 pounds.

St. Mary's University is dedicated to fostering diversity, equity, and inclusion and encourages all qualified candidates to apply.