Administrative Support Specialist

2 weeks ago


Binghamton, New York, United States InGenesis Full time
Job Overview

InGenesis is actively seeking Receptionists to collaborate with our esteemed client. In this capacity, you will be engaged in the operations of a prominent educational organization.

Key Responsibilities

  • Physically managing files (lifting and organizing them in storage)
  • Maintaining both physical and digital filing systems
  • Conducting data entry tasks
  • Overseeing daily and weekly financial logs and spreadsheets
  • Performing duties related to emailing, scanning, and faxing
  • Providing coverage at the reception area, including handling incoming calls
  • Managing mail processing
  • Facilitating payments to vendors for the administrative office
  • Communicating with vendors and addressing their inquiries
  • Undertaking additional responsibilities as required

Essential Qualifications

  • Proficient in Microsoft Outlook, Teams, Word, Excel, and Forms
  • Experienced in utilizing Zoom, Microsoft Teams, and other platforms for virtual interactions
  • Adept at managing multiple tasks efficiently
  • Capable of adhering to deadlines and prioritizing responsibilities accordingly
  • Skilled in monitoring vendor accounts and ensuring timely payment processing
  • Willingness to learn specific software relevant to the organization

*Compensation will be based on experience.

About InGenesis

InGenesis stands as one of the largest staffing agencies in the sector and is recognized as a leading diversity-owned healthcare staffing firm in North America. Our mission is to connect individuals with roles that enhance lives and inspire positive change. This is made possible by our dedicated team of professionals who strive to deliver innovative solutions and exceptional service to our clients. InGenesis proudly serves nearly half of the Fortune 500 companies among our diverse client base across various industries.

EEOC Statement

InGenesis is committed to being an affirmative action employer and ensures equal employment opportunities without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you require accommodations due to a disability or special need, please inform us through our official channels.



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