Administrative Assistant Coordinator

18 hours ago


Hamilton, New York, United States US Army Full time

Job Summary

This part-time position with a 20 hour minimum workweek is located at Fort Hamilton, NY. The estimated annual salary for this role is around $55,000 - $65,000.

About the Role

We are seeking an experienced administrative professional to provide support services in our childcare program. As an Administrative Support Assistant, you will be responsible for greeting visitors, answering phones, and directing callers to the appropriate staff. You will also ensure that parents, children, and youth properly sign into the program prior to passing the reception area of the facility.

Main Responsibilities

  • Receive children, youth, parents, and other visitors in a courteous and professional manner.
  • Answer telephones, ascertain the nature of the call, and direct the caller to the appropriate staff.
  • Ensure parents, children, and youth properly sign into the program prior to passing the reception area of the facility.
  • Monitor children's departure to ensure only authorized individuals remove them from the building.
  • Register/terminate children/youth within the CYS program and/or waiting list database.
  • Utilize the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
  • Provide administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.

Requirements

To be successful in this role, you will need:

  • NF-02 qualifications: Experience working in an office setting demonstrating skill in applying administrative and clerical procedures; customer service concepts; and communication techniques in a professional environment.
  • NF-03 qualifications: Experience working in a professional office setting requiring administrative and clerical skills in managing filing systems and maintaining documents, such as attendance records and official correspondence.


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