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Administrative Assistant

2 months ago

Lynchburg, Virginia, United States Commonwealth of Virginia Full time

Job Summary

The Commonwealth of Virginia is seeking a highly skilled Office Services Specialist to provide program and office support to a work unit. This role involves general office and administrative support, including routine office responsibilities, scheduling meetings, taking and transcribing meeting minutes, preparing correspondence, maintaining records, ordering supplies, and answering questions regarding program services offered.

Key Responsibilities

  • Provide administrative support to a work unit, including scheduling meetings, taking and transcribing meeting minutes, and preparing correspondence.
  • Maintain records, order supplies, and answer questions regarding program services offered.
  • Serve as the first point of contact for a program or work unit and direct inquiries to the appropriate office, division, or resource.
  • Explain established procedures and practices to stakeholders.
  • Maintain timesheets and enter time/leave taken into the timekeeping/payroll system for assigned program areas.

Requirements

  • General knowledge of office principles and practices.
  • Working knowledge of word processing and spreadsheet software applications.
  • Ability to interpret and follow established procedures and guidelines.
  • Ability to communicate effectively.
  • Considerable skill in the operation of standard office equipment.

Preferred Qualifications

  • Experience in an office setting specific to the program area.

What We Offer

The Commonwealth of Virginia offers a comprehensive benefits package, including medical, dental, vision, and life insurance, retirement plans, and paid holidays.