Office and Administrative Services Manager

7 days ago

Oakland, California, United States The Crucible Full time
About the Role

The Crucible is seeking an experienced and highly organized Administrative Operations Manager to join our team. As the lead for office operations, you will be responsible for ensuring the smooth day-to-day functioning of our office, including managing supplies, equipment, and services, as well as overseeing the office's administrative procedures.

Key Responsibilities
  • Develop, implement, and maintain office-wide administrative procedures
  • Manage supply inventory, central files, office equipment, and mail/package distribution
  • Support the Executive Director and Director of Studio Operations and Facilities in creating and managing effective office systems and processes
  • Facilitate hiring and recruitment, and administer The Crucible's HR onboarding program for new hires
  • Oversee office operations, including purchasing and inventory management, and financial support
  • Ensure compliance with organizational policies and procedures
Requirements
  • Minimum of three (3) years of work experience in an office management or administrative role
  • Intermediate to advanced proficiency with QuickBooks or similar accounting software
  • Intermediate to advanced proficiency with Google Workspace Suite, MS-Office, and Adobe Acrobat/Sign
  • Ability to work with a high degree of accuracy and attention to detail
  • Ability to prioritize workload efficiently and manage multiple projects
  • Ability to work independently and collaboratively, take initiative, and be proactive around problem-solving
  • Flexibility in communication styles and modes
  • Familiarity with Oakland and engaged in the Oakland community
  • Approaches work with an equity and inclusion lens
  • Strong organizational skills; comfort with digital tools and research
  • Self-motivation and adaptability
Preferred Qualifications
  • E-commerce experience
  • Experience as a receptionist in an office setting
  • Work experience in a non-profit, educational, and/or industrial arts organization
  • Current First Aid/CPR certification
Personal Attributes/Values
  • People-orientation- able to interact effectively, politely, and productively with all types of people from all types of backgrounds and experience and in all types of situations
  • Deeply committed to social justice and education
  • Professional maturity to manage composure during stressful interactions
  • Energetic, diplomatic, adaptable, and with a good sense of humor
  • Passionate about The Crucible's mission, vision, and goals and possess an understanding of how this position contributes to the organization's success
Physical Requirements
  • Ability to stand, sit, kneel, walk, bend, and perform repetitive motions for the duration of an eight (8) hour shift
  • Able to operate standard office equipment including computers, keyboard, phones, POS machines, and printers
  • Traverse safely throughout the entirety of the facility including climbing stairs
  • Safely lift, move, and transport items weighing up to 20 lbs
  • Communicate in a clear speaking voice in person, over the phone, and during video conferences
  • Complete COVID-19 primary vaccination series and most recent vaccination booster available

  • Customer Service and Office Support Specialist

    2 weeks ago

    Oakland, California, United States Costa Auto Care and Tire Full time

    Job Title: Customer Service and Office Support SpecialistLocation: Costa Auto Care and TireJob Type: Full-TimeCompensation: Starting at $20/hrAbout Us: Costa Auto Care and Tire is a reputable establishment in the automotive service industry, known for our commitment to exceptional customer service and quality repairs. We strive to create a friendly...

  • Administrative Support Specialist

    3 days ago

    Oakland, California, United States Pacific Rail Services Full time

    About the RolePacific Rail Services is seeking an experienced Administrative Assistant to provide administrative support to our team in a fast-paced rail terminal environment.Key ResponsibilitiesAdministrative Support: Provide administrative support to managers and employees, including directing incoming calls, managing mail, inventory, payroll, and...

  • Administrative Operations Manager

    7 days ago

    Oakland, California, United States The Crucible Full time

    About the RoleThe Crucible is seeking an experienced Administrative Operations Manager to join our team. As the lead for office operations, you will be responsible for ensuring the smooth day-to-day functioning of our office, including managing supplies, equipment, and services, as well as overseeing administrative procedures and processes.Key...

  • Payroll Administrator

    5 days ago

    Oakland, California, United States Dynamic Office & Accounting Solutions Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Payroll Clerk to join our team at Dynamic Office & Accounting Solutions. As a Payroll Clerk, you will be responsible for accurately processing and maintaining payroll records, ensuring timely and error-free payments.Key Responsibilities:Payroll Processing: Accurately process and maintain...

  • Administrative Executive

    2 weeks ago

    Oakland, California, United States Endeavor Health Services Full time

    Position OverviewRole: Administrative ExecutiveEmployment Type: Full-timeWork Schedule: Daytime hoursQualifications Required- Associate's Degree or equivalent certification in administrative support or completion of relevant coursework.- A minimum of five years of experience in an administrative support capacity with progressive responsibilities.- High-level...

  • Administrative Support Specialist

    2 weeks ago

    Oakland, California, United States Pacific Rail Services Full time

    Pacific Trailer Repair Services is seeking a dedicated Administrative Support Specialist to contribute to our team in a thriving industry at a Rail Terminal Container Storage Yard. This entry-level position offers comprehensive training, equipping you with the necessary skills for success. We value strong communication, basic computer proficiency, and...

  • Senior Administrative Officer

    1 week ago

    Oakland, California, United States SEDAA Full time

    Job OverviewPosition Title: Senior Executive AssistantLocation: Oakland, CA*LOCAL CANDIDATES ONLY. The role is primarily onsite.Key Attributes:Proactive and able to work independentlyExceptional communication abilitiesStrong organizational capabilities*Travel may be required within our operational areas (approximately 40% travel).*With prior approval,...

  • Senior Administrative Coordinator

    2 weeks ago

    Oakland, California, United States Endeavor Health Services Full time

    Position OverviewRole: Executive AssistantEmployment Type: Full TimeShift: Day ShiftQualifications Required - An Associate's Degree or equivalent administrative support certification, or completion of relevant administrative support coursework. - A minimum of five years of progressive experience in an administrative support capacity, demonstrating increasing...

  • Administrative Executive

    2 weeks ago

    Oakland, California, United States Endeavor Health Services Full time

    Position OverviewTitle: Executive AssistantEmployment Type: Full TimeShift: Day ShiftLocation: Elmhurst, ILQualifications Required- An Associate's Degree or equivalent administrative support certification, or successful completion of relevant administrative courses.- A minimum of five years of progressive experience in an administrative support capacity,...

  • Transplant Services Administrative Coordinator

    2 weeks ago

    Oakland, California, United States UC San Diego Full time

    Position Overview:The Transplant Services Administrative Coordinator plays a pivotal role in the operational management of the Transplant Program at UC San Diego Health. This position is designed for individuals who are dedicated to enhancing patient care through effective administrative support and coordination.Key Responsibilities:- Collaborate with...

  • Administrative Coordinator for Executive Leadership

    1 week ago

    Oakland, California, United States Ultimate Staffing Services Full time

    Position OverviewRole: Executive AssistantLocation: On-SiteCompensation: Competitive Salary RangeKey Responsibilities:Oversee the professional and personal agendas for the Chief Executive Officer, managing correspondence, communications, and various logistical needs.Facilitate intricate scheduling and calendar oversight, ensuring the seamless flow of...

  • Administrative Coordinator

    5 days ago

    Oakland, California, United States Pacific Rail Services Full time

    About the RolePacific Rail Services is seeking an experienced Administrative Assistant to provide administrative support to our management team and employees. As an Administrative Assistant, you will be responsible for a variety of tasks, including:Providing exceptional customer service and responding to inquiries in a timely and professional manner.Managing...

  • Administrative Coordinator

    2 weeks ago

    Oakland, California, United States SPANISH SPEAKING UNITY COUNCIL Full time

    Job OverviewPosition Title: Office AdministratorReports To: Operations & Special Projects ManagerDepartment: Operations DepartmentLocation: Oakland, CASchedule: Monday through FridayTravel: Local travel may be requiredSalary: $25.00Employee Status: Regular, Full-Time, Non-ExemptUnion: N/ASupervises: N/ABenefits OverviewEnjoy two weeks of paid vacation...

  • Administrative Coordinator

    1 week ago

    Oakland, California, United States SPANISH SPEAKING UNITY COUNCIL Full time

    Job OverviewPosition Title: Office AdministratorReports To: Operations & Special Projects ManagerDepartment: Operations DepartmentLocation: Oakland, CASchedule: Monday through FridayTravel: Local travel may be requiredCompensation: $25.00 per hourEmployment Status: Regular, Full-Time, Non-ExemptUnion: N/ASupervises: N/ABenefits:Enjoy two weeks of paid...

  • Customer Service and Office Support Specialist

    2 weeks ago

    Oakland, California, United States Costa Auto Care and Tire Full time

    Job Title: Customer Service and Office Support SpecialistLocation: Costa Auto Care and TireJob Type: Full-TimeCompensation: Starting at $20/hrAbout Us: Costa Auto Care and Tire is a reputable establishment in the automotive service industry, dedicated to providing exceptional repair and tire solutions. We focus on fostering a positive atmosphere for our...

  • Administrative Coordinator

    2 weeks ago

    Oakland, California, United States SPANISH SPEAKING UNITY COUNCIL Full time

    Job OverviewPosition Title: Office AdministratorReports To: Operations & Special Projects ManagerDepartment: Operations DepartmentLocation: Oakland, CASchedule: Monday through FridayTravel: Local travel may be requiredSalary: $25.00 per hourEmployee Status: Regular, Full-Time, Non-ExemptUnion: N/ASupervises: N/ABenefits:Enjoy two weeks of paid vacation...

  • Medical Office Coordinator

    1 week ago

    Oakland, California, United States Kickstart Orthotics and Prosthetics Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Front Office Coordinator to join our team at Kickstart Orthotics and Prosthetics. As a key member of our front office staff, you will be responsible for providing exceptional patient care and administrative support.Key ResponsibilitiesPatient InteractionMeet and greet patients in a...

  • Chief Executive Officer of Elder Care Services

    2 weeks ago

    Oakland, California, United States Elder Care Alliance Full time

    About Us:Elder Care Alliance is a community dedicated to enhancing the lives of seniors.Compensation will be determined based on various factors such as experience, skills, and training.Salary Range: $144,987K - $181,234KAre you passionate about supporting the elderly? Do you seek a workplace that recognizes and values your contributions? Mercy Retirement &...

  • Branch Administrator III

    4 days ago

    Oakland, California, United States Mitsubishi Electric US, Inc. Full time

    Job SummaryMitsubishi Electric US, Inc. is seeking a highly organized and detail-oriented Branch Administrator III to provide administrative support for branch operations. The successful candidate will be responsible for ensuring the smooth day-to-day functioning of the branch, including managing office functions, maintaining accurate records, and providing...

  • Office Coordinator

    2 days ago

    Oakland, California, United States SPANISH SPEAKING UNITY COUNCIL Full time

    Job SummaryThe Spanish Speaking Unity Council is seeking a highly organized and detail-oriented Office Coordinator to join our team. As the first point of contact for internal and external stakeholders, this role is responsible for maintaining a professional and welcoming front office environment.Key ResponsibilitiesFront Office OperationsManage the...