Administrative Associate II

7 days ago


San Francisco, California, United States Russell Tobin Full time
Job Title: Administrative Associate II

We are seeking a highly skilled and organized Administrative Associate II to join our team at Russell Tobin & Associates. This is a 3-month contract position with a pay range of $25-$27/hr. on W2.

Key Responsibilities:
  • Manage team drives and scheduling across multiple time zones using Google Suite.
  • Leverage IT systems (cSuite, virtual tools) for efficient collaboration.
  • Coordinate internal and external stakeholder relationships, ensuring confidentiality.
  • Plan and execute department meetings, team offsites, and events.
  • Oversee logistics for meetings with external business partners, including post-meeting follow-up.
  • Handle meeting materials, agendas, and lead webcasting and technology setups.
  • Assist with onboarding new hires, coordinating the interview process, and preparing hiring packages.
  • Maintain internal communications via gSites, newsletters, and team portals.
Requirements:
  • BS/BA degree or equivalent industry experience.
  • 5-7 years of administrative or operational experience, preferably with senior leaders.
  • Proficiency in Google Suite, Microsoft Office, and cSuite tools (Trello, Jamboard, ZOOM).
  • Strong organizational, multitasking, and independent decision-making skills.
  • Ability to handle confidential information with discretion.
  • Excellent attention to detail, collaboration, and process improvement mindset.
Benefits:
  • Comprehensive healthcare coverage (medical, dental, and vision plans).
  • Supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity).
  • 401(k)-retirement savings.
  • Life & disability insurance.
  • Employee assistance program.
  • Identity theft protection.
  • Legal support.
  • Auto and home insurance.
  • Pet insurance.
  • Employee discounts with some preferred vendors.


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