Administrative Associate II
7 days ago
We are seeking a highly skilled and organized Administrative Associate II to join our team at Russell Tobin & Associates. This is a 3-month contract position, offering a competitive hourly rate of $25-$27/hr. on W2.
Key Responsibilities:
- Manage team drives and scheduling across multiple time zones using Google Suite.
- Leverage IT systems (cSuite, virtual tools) for efficient collaboration.
- Coordinate internal and external stakeholder relationships, ensuring confidentiality.
- Plan and execute department meetings, team offsites, and events.
- Oversee logistics for meetings with external business partners, including post-meeting follow-up.
- Handle meeting materials, agendas, and lead webcasting and technology setups.
- Assist with onboarding new hires, coordinating the interview process, and preparing hiring packages.
- Maintain internal communications via gSites, newsletters, and team portals.
Requirements:
- BS/BA degree or equivalent industry experience.
- 5-7 years of administrative or operational experience, preferably with senior leaders.
- Proficiency in Google Suite, Microsoft Office, and cSuite tools (Trello, Jamboard, ZOOM).
- Strong organizational, multitasking, and independent decision-making skills.
- Ability to handle confidential information with discretion.
- Excellent attention to detail, collaboration, and process improvement mindset.
Additional Details:
- Location: South San Francisco, CA 94080
- Position type: 3 months contract
- Pay range: $25-$27/hr. on W2
What We Offer:
Russell Tobin & Associates offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.
Equal Employment Opportunity Statement:
Russell Tobin & Associates is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.
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