Court Operations Specialist

6 days ago


Phoenix, Arizona, United States Maricopa County Full time
About the Position

We are seeking a highly organized and detail-oriented Court Operations Representative to join our team at Maricopa County Clerk of the Superior Court. As a key member of our team, you will play a vital role in providing access to the judicial system for the public, legal community, courts, and other government agencies.

Key Responsibilities
  • Provide routine data entry functions on various databases
  • Maintain records and files; sort and merge documents by type, year, and case numbers; prepare documents for scanning
  • Prepare copies for delivery to internal and external agencies
  • Receive records, releases, and maintain court exhibits, confidential items, transcripts, and depositions; request records and files from other departments
  • Complete various reports; process various orders from the Court
  • Provide customer service to internal and external customers, governmental agencies, and the general public and respond to public correspondence and requests
  • Issue marriage licenses and passports; respond to telephone inquiries; perform research on various case files; certify, exemplify, and authenticate documents, etc.
  • Distribute payments and release funds on hold; receive and process various payments made to the Court
Requirements
  • One year of clerical/administrative or customer service experience
  • High school diploma or GED
  • A combination of post-secondary education and/or job-related experience may substitute for the minimum qualifications on a year-for-year basis
Preferred Qualifications
  • Experience performing clerical job duties in a court-related environment
  • Experience performing cash-handling duties
  • Bilingual English/Spanish skills
Working Conditions
  • Work is primarily in an office setting; requires long periods of sitting while completing manual clerical tasks and computer activities
  • Travel may be required in and around Maricopa County
  • Ability to lift up to 25 lbs. floor to waist, waist to shoulder, and carry/push for a distance of 30 feet
Selection Procedure
  • Only the most qualified candidates will be considered
  • Consideration will only be given to candidates who submit online applications
  • Candidates will be contacted primarily through email and their Workday online application profile
  • Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive


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