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Office Administrator

2 months ago

Lake Worth, Florida, United States Landscaping Company in South Florida Full time
Job Summary

We are seeking a highly organized and experienced Office Administrator to support our Executive in day-to-day operations. This individual will play a crucial role in ensuring the smooth functioning of our office while providing administrative assistance to our female business owner and CEO.

Key Responsibilities:

  • Office Management:
    • Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
    • Manage office supplies inventory and ensure adequate stock levels.
    • Oversee office maintenance and liaise with building management as needed.
    • Coordinate with vendors and service providers for office-related needs.
  • Administrative Support:
    • Provide high-level administrative support to the Executive, including managing calendars, scheduling appointments, and coordinating meetings.
    • Prepare correspondence, reports, presentations, and other documents as required.
    • Handle incoming and outgoing communications, including phone calls, emails, and mail.
    • Assist with travel arrangements and accommodation bookings for business trips.
  • Accounting and Financial Management:
    • Manage accounts payable and accounts receivable processes.
    • Maintain financial records and prepare financial reports using QuickBooks.
    • Assist with budgeting, forecasting, and expense tracking.
    • Coordinate with external accountants for tax filings and financial audits.
  • Data Management and Analysis:
    • Utilize Excel and other tools to organize and analyze data for reporting purposes.
    • Maintain databases and electronic filing systems for efficient data retrieval.
    • Generate insights and recommendations based on data analysis to support decision-making.

Qualifications:

  • Bachelor's degree or advanced experience in Business Administration, Accounting, or related field.
  • Proven experience in office management and administrative support roles.
  • Proficiency in accounting software, particularly QuickBooks, and advanced Excel skills.
  • Excellent organizational and multitasking abilities with keen attention to detail.
  • Strong communication and interpersonal skills, with the ability to interact effectively with internal and external stakeholders.
  • Discretion and confidentiality in handling sensitive information.
  • Ability to work independently and prioritize tasks in a fast-paced environment.

Benefits:

  • Competitive salary commensurate with experience.
  • Comprehensive health benefits package.
  • Opportunities for professional development and career advancement.
  • Positive and collaborative work environment with a focus on work-life balance.