Administrative Support Specialist

1 week ago

Lake Worth, Florida, United States Palm Beach State College Full time
About this role

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Palm Beach State College. As an Administrative Support Specialist, you will provide administrative support to our department, maintaining departmental files, processing purchase requests, and preparing payroll.

Key Responsibilities
  • Provide administrative support to the department, including maintaining departmental files and processing purchase requests.
  • Prepare payroll, process electronic purchase orders, and assist with budget activities.
  • Load information, generate reports, and prepare correspondence.
  • Provide accurate information to students, faculty, staff, and the public.
What a day in the life of an Administrative Support Specialist looks like

As an Administrative Support Specialist, your day will be filled with a variety of tasks, including:

  • Performing administrative and secretarial duties that require broad and comprehensive knowledge of the organization's policies and operations.
  • Scheduling appointments and meetings.
  • Preparing requisitions and electronic purchase orders; submitting to manager for processing.
  • Assisting in the preparation of and may transfer budget items, as needed.
  • Maintaining and controlling records, including database, logs, cost records, and general records.
  • Setting up and organizing files and manuals and distributing as needed.
  • Typing and editing forms, reports, memos, and correspondences.
  • Designing spreadsheets, with multiple function formulas and links.
  • Entering or editing data to existing database files.
  • Loading courses into the system.
  • Inputs and edits standard text for routine correspondence and reports.
  • Responding to inquiries from all levels of employees or external sources regarding a variety of questions.
  • Assisting with the production of presentations with unique and customized formatting patterns.
  • Determining need of office supplies, equipment, and materials. Orders new office supplies and equipment as needed.
  • Performing other job-related duties as assigned.
Requirements

To be successful as an Administrative Support Specialist, you will need:

  • A high school diploma or GED.
  • One year of related experience.
  • Knowledge of Microsoft Office Suite or similar applications.
  • Attention to detail while maintaining effective time and task management.
  • Ability to effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations, and take responsibility for a high level of service.
  • Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public.
Work Environment and Physical Demand

This role requires:

  • Regular physical attendance.
  • Reach and grasp objects.
  • Stoop, bend, kneel, crouch, or crawl.
  • Use of video display terminal.
  • Use of manual dexterity and fine motor skills.
  • Communicate information orally and in writing.
  • Receive and understand information through oral and written communication.
  • Proofread and check documents for accuracy.
  • Work a fluctuating work schedule.

  • Medical Support Specialist

    1 day ago

    Lake Worth, Florida, United States The Morrison Clinic Full time

    Job SummaryThe Morrison Clinic is seeking a highly skilled and dedicated Medical Support Specialist to join our team. As a Medical Support Specialist, you will play a vital role in providing exceptional patient care and supporting our medical staff in a fast-paced private neurosurgery practice.Key ResponsibilitiesProvide a Safe and Therapeutic Environment:...

  • Client Support Specialist

    2 weeks ago

    Lake Worth, Florida, United States YSJ SUPPORT SERVICES CORP Full time

    Job OverviewPosition: Support Coordinator at YSJ Support Services CorpAre you eager to gain meaningful experience in social services while making a difference in the lives of individuals with disabilities? YSJ Support Services Corp is on the lookout for dedicated Support Coordinators to join our expanding team. We are committed to delivering exceptional case...

  • Client Support Specialist

    2 weeks ago

    Lake Worth, Florida, United States YSJ SUPPORT SERVICES CORP Full time

    Job OverviewPosition: Support Coordinator at YSJ Support Services CorpAre you seeking to gain invaluable experience in the field of social work while making a meaningful difference in the lives of others?YSJ Support Services Corp is currently expanding its team and is in search of dedicated Support Coordinators. Our organization is committed to delivering...

  • Client Support Specialist

    1 week ago

    Lake Worth, Florida, United States YSJ SUPPORT SERVICES CORP Full time

    Job OverviewPosition: Support Coordinator at YSJ Support Services CorpAre you eager to gain meaningful experience in social services while making a significant difference in the lives of individuals with disabilities? YSJ Support Services Corp is on the lookout for dedicated Support Coordinators to join our expanding team. We are committed to delivering...

  • Client Support Specialist

    2 weeks ago

    Lake Worth, Florida, United States Pax Media Group Llc Full time

    Client Support Specialist - Verification and Data Entry RolePax Media Group LLC is seeking dedicated and reliable candidates for the position of Client Support Specialist. Ideal applicants will possess a keen eye for detail and fundamental computer proficiency.Position: Client Support SpecialistWork Environment: RemotePreferred Qualifications: Experience is...

  • Healthcare Support Specialist

    7 days ago

    Lake Worth, Florida, United States The Morrison Clinic Full time

    We are currently seeking a Healthcare Support Specialist to join our dynamic team at The Morrison Clinic, specializing in neurosurgery. This role is essential in providing high-quality care in a busy clinical environment. The typical working hours are from 8:30 AM to 4:30 PM, Monday through Friday, with flexibility required to accommodate patient needs,...

  • Educational Support Specialist

    2 weeks ago

    Lake Worth, Florida, United States EdisonLearning Full time

    Position OverviewLocationEducational Institution - FloridaEmployment TypeFull-TimeQualificationsAssociate's Degree or equivalent experienceTravel RequirementsNo travel requiredWork ScheduleDaytime hoursRole SummaryWe are looking for a dedicated Educational Support Specialist to enhance our team.About EdisonLearningEdisonLearning is committed to providing...

  • Peer Support Specialist

    1 day ago

    Lake Worth, Florida, United States The Lord's Place Inc Full time

    About The Lord's Place IncThe Lord's Place Inc is a dynamic, passion-driven social impact organization in Palm Beach County providing innovative, compassionate, and effective services to homeless men, women, and children in our community. We are an organization committed to building an inclusive, varied workplace welcoming to people of all backgrounds.We...

  • Peer Support Specialist

    14 hours ago

    Lake Worth, Florida, United States Lord's Place INC Full time

    About the RoleWe are seeking a highly motivated and compassionate Peer Specialist to join our Women's Services team at Lord's Place INC. As a Peer Specialist, you will play a vital role in providing consumer support to women in the utilization of appropriate community resources, engagement, and development of wellness and recovery skills.Key...

  • Culinary Support Specialist

    2 weeks ago

    Lake Worth, Florida, United States Select Medical Full time

    Position Overview: Culinary Support SpecialistAs a Culinary Support Specialist, you will play a vital role in ensuring that our food service operations run smoothly and efficiently. Your responsibilities will include:Preparing nutritious and appealing meals in a timely mannerDelivering outstanding service to patients and customers, ensuring their...

  • Legal Support Specialist

    2 weeks ago

    Lake Worth, Florida, United States Prime Headhunting & Recruiting, Inc. Full time

    Legal Support Specialist PositionWe are seeking a dedicated Legal Support Specialist to fulfill the role of Receptionist at our esteemed firm, which focuses on plaintiff personal injury cases. This is a full-time opportunity.Key Responsibilities:Respond to incoming calls and record messagesOversee scheduling and calendar managementMaintain the front desk...

  • Legal Support Specialist

    2 weeks ago

    Lake Worth, Florida, United States Prime Headhunting & Recruiting, Inc. Full time

    Legal Support Specialist RoleWe are seeking a dedicated Legal Support Specialist to fill a vital role at our esteemed firm, focusing on plaintiff personal injury cases. This is a full-time opportunity that offers a dynamic work environment.Key Responsibilities:Respond to incoming calls and manage message takingOversee scheduling and calendar...

  • Administrative Support Specialist

    1 week ago

    Lake City, Florida, United States Florida Legislature Full time

    Job Title: District Administrative CoordinatorWe are seeking a highly skilled and detail-oriented District Administrative Coordinator to join our team at the Florida Legislature.Job Summary:Provide administrative support to our team and managementManage day-to-day operations, including office files, supplies, and communicationsPrepare monthly and quarterly...

  • Overnight Youth Support Specialist

    1 week ago

    Lake Worth, Florida, United States USCRI Full time

    Job OverviewThe U.S. Committee for Refugees and Immigrants (USCRI) is dedicated to assisting individuals who have experienced displacement or have been forced to leave their homes. With over a century of unwavering dedication, our leadership, team, and network of service providers work tirelessly to advocate for the rights of refugees and immigrants,...

  • Overnight Youth Support Specialist

    1 week ago

    Lake Worth, Florida, United States USCRI Full time

    Job OverviewThe U.S. Committee for Refugees and Immigrants (USCRI) is dedicated to assisting individuals who have experienced displacement or have been forced to leave their homes. With over a century of unwavering dedication, our leadership, team, and network of service providers work tirelessly to empower vulnerable populations. We strive to dismantle...

  • Administrative Support Specialist

    2 weeks ago

    Lady Lake, Florida, United States New Home Star Full time

    Job OverviewAre you seeking a dynamic and inclusive workplace that prioritizes personal growth and acknowledgment? If you are a driven, results-oriented individual eager to embark on a fulfilling career journey, consider joining New Home Star.We are in search of a New Home Sales Assistant with a background in sales, customer service, or real estate to...

  • Overnight Youth Support Specialist

    2 weeks ago

    Lake Worth, Florida, United States USCRI Full time

    Job OverviewThe U.S. Committee for Refugees and Immigrants (USCRI) is dedicated to assisting individuals who have been displaced or have left their homes. With over a century of steadfast commitment, our leadership, team, and network of service providers work tirelessly to advocate for refugees and immigrants, ensuring their successful integration into new...

  • Clinical Support Specialist

    5 days ago

    Lake Worth, Florida, United States CORA Physical Therapy Full time

    About CORA Physical TherapyCORA Physical Therapy is a dynamic and growing healthcare organization dedicated to providing exceptional patient care and services.Job SummaryWe are seeking a highly skilled and motivated Patient Services Coordinator to join our team. As a Patient Services Coordinator, you will play a vital role in providing exceptional customer...

  • Real Estate Buyer Specialist

    2 weeks ago

    Lake Worth, Florida, United States tricoliteam Full time

    Real Estate Buyer SpecialistCompensation: $75,000 to $150,000The Real Estate Buyer Specialist is a dynamic individual who thrives on interpersonal interactions, radiating positivity and enthusiasm. This role requires exceptional leadership qualities, enabling collaboration within a unified team of Buyer Specialists dedicated to maintaining high standards and...

  • Office Administrator

    3 days ago

    Lake Worth, Florida, United States Landscaping Company in South Florida Full time

    Job SummaryWe are seeking a highly organized and experienced Office Administrator to support our Executive in day-to-day operations. This individual will play a crucial role in ensuring the smooth functioning of our office while providing administrative assistance to our female business owner and CEO.Key Responsibilities:Office Management:Maintain office...