Administrative Coordinator
5 days ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Village of Palm Springs, FL. As an Administrative Assistant, you will provide administrative support to the Utilities Department, assisting with the management of department contracts, tracking and issuing failed notices, and maintaining the department's online presence.
Key Responsibilities- Assist with the management of department contracts and their renewal.
- Responsible for tracking and issuing failed notices from the cross-connection program.
- Manage the online presence and paper press releases of the Department, including maintaining up-to-date information on the Village website, preparing and posting news briefs, and monitoring and responding to online resident comments.
- Prepare and follow up on work orders for the Department.
- Organize all aspects and logistics of Department-sponsored events and community group use of meeting spaces.
- Create and maintain an administrative filing and electronic record-keeping system in accordance with Village policies and government regulations.
- Manage all paperwork relating to scheduling, hiring, performance reviews, and termination.
- Coordinate the timely completion of annual department performance evaluations.
- Assist with the design and implementation of office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
- Backup to the purchasing clerk for the department.
- High School graduate or GED supplemented by three (3) years of progressively responsible professional experience in an administrative role.
- Bachelor's Degree or Associates degree from an accredited college or university preferred or an equivalent combination of training and experience in project management.
- Possession of a valid Florida Driver License.
The Village of Palm Springs offers a complete benefits package, including health, dental, and life insurance, as well as a pension plan and paid holidays.
Conditional Offer of Employment contingent upon Background Check, Physical, Drug Screen (if applicable), and if interviewing for PD, a Psych and Polygraph as well.
All positions serve a one (1) year probationary period.
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