Administrative Support Specialist

2 months ago

Lake Worth, Florida, United States Palm Beach State College Full time
About this role

We are seeking a highly skilled and organized Administrative Assistant II to join our team at Palm Beach State College. As a key member of our department, you will provide administrative support to our team, maintaining departmental files, processing purchase requests, and preparing payroll and electronic purchase orders.

Responsibilities
  • Perform administrative and secretarial duties, requiring a broad and comprehensive knowledge of the organization's policies and operations.
  • Schedule appointments and meetings, prepare requisitions and electronic purchase orders, and submit them to the manager for processing.
  • Assist in the preparation of and may transfer budget items, as needed.
  • Maintain and control records, including database, logs, cost records, and general records.
  • Set up and organize files and manuals, and distribute them as needed.
  • Type and edit forms, reports, memos, and correspondences, including word processing.
  • Design spreadsheets with multiple function formulas and links, and enter or edit data to existing database files.
  • Responsible for loading courses into the system.
  • Input and edit standard text for routine correspondence and reports.
  • Respond to inquiries from all levels of employees or external sources regarding a variety of questions.
  • Assist with the production of presentations with unique and customized formatting patterns.
  • Determine the need for office supplies, equipment, and materials, and order new office supplies and equipment as needed.
  • Perform other job-related duties as assigned.
Requirements
  • High school diploma or GED.
  • One year of related experience.
  • Knowledge of Microsoft Office Suite or similar applications.
  • Skilled in attention to detail while maintaining effective time and task management.
  • Ability to effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations, and take responsibility for a high level of service.
  • Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public.
  • Regular physical attendance required.
Work Environment and Physical Demand
  • Reach and grasp objects.
  • Stoop, bend, kneel, crouch, or crawl.
  • Use of video display terminal.
  • Use of manual dexterity and fine motor skills.
  • Communicate information orally and in writing.
  • Receive and understand information through oral and written communication.
  • Proofread and check documents for accuracy.
  • Work a fluctuating work schedule.
What We Offer
  • Culture: Be part of an inclusive, Panther First environment where every role has a purpose and employees have a sense of belonging.
  • Education Benefits: Tuition fee waiver at PBSC, tuition reimbursement, degree recognition award, educational leave, and more.
  • Health and Wellness: Medical, dental, vision, disability, life insurance, parental leave, and more.
  • Generous Time Off: Vacation, sick leave, holidays, and spring and winter breaks offering additional paid time off.
  • Panther Perks: Potential remote or hybrid opportunities, wellness programs, and apps related to stress management, nutrition, meditation, and more.
  • Professional Development: Leadership programs, professional learning workshops, LinkedIn Learning, and more.
  • Retirement Investments: State retirement plan options and voluntary 403(b) and 457 plans.

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