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Executive Assistant

2 months ago

Boca Raton, Florida, United States BlueTeam Full time
Job Overview

Job Summary

We are seeking a highly organized and proactive Executive Assistant to provide unparalleled support to our Chief Executive Officer. The ideal candidate will possess exceptional organizational and time-management skills, strong written and verbal communication skills, and the ability to work effectively under pressure.

Key Responsibilities

  • Contact Management: Manage contacts in CRM and Outlook to create a clean set of contacts and update as new contacts are constantly flowing in.
  • Email Management: Clear large quantities of emails, identifying those worth reviewing and clearing clouding emails to allow the prioritization of follow-up(s).
  • Calendar Management: Effectively manage and prioritize the CEO's schedule, ensuring optimal use of time and alignment with strategic priorities.
  • Communication and Information Flow: Facilitate effective communication within the executive team and across the organization, ensuring timely dissemination of information.
  • Expense Management: Manage all expense reports for the CEO and his direct reports, searching for anything out of policy on subordinates.
  • Personal Calendar Management: Follow a complex time-sharing schedule, including multiple dependents.
  • Agenda Planning and Preparation: Proactively anticipate the CEO's needs and preferences, preparing comprehensive agendas for meetings and events.
  • Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, and ground transportation.
  • Task Prioritization and Follow-Up: Prioritize tasks and projects based on urgency and importance, ensuring that deadlines are met.
  • Confidentiality and Discretion: Handle sensitive information with the utmost confidentiality and discretion.

Requirements

  • Bachelor's degree in business administration, communications, or a related field.
  • Minimum of 5 years of experience as an Executive Assistant or in a similar role.
  • Proven experience as an Executive Assistant or similar role supporting C-level executives.
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication skills.
  • High proficiency in calendar management and scheduling tools.
  • Ability to work effectively under pressure and prioritize tasks.
  • Strong problem-solving skills and attention to detail.
  • Tech-savvy with proficiency in office productivity tools (Microsoft Office, Google Workspace, etc.).

What We Offer

  • Competitive Salary.
  • Full range of Benefits including Medical, Dental, Vision, Short Term Disability (STD), Long Term Disability (LTD), Supplemental and Voluntary Life Insurance, 401(K) with Employer Match and Paid Time Off (PTO).

About BlueTeam

BlueTeam's mission is to cultivate and maintain mutually beneficial relationships with our clients. In order to accomplish that mission, BlueTeam strives to be mindful, respectful and understanding of our clients and their business needs.

Becoming valuable partners with our clients starts with building the best team possible: recruiting top talent, training them, supporting them, listening to them, and empowering them to help our clients solve their restoration, construction and roofing needs.

We believe that with quality people and teamwork, we will achieve our goals of being a successful and well-structured profitable organization that will treat our clients fairly and with mutual respect, while recognizing our staff for their efforts and contributions.

BlueTeam is an Equal Opportunity Employer.