Senior Executive Assistant to UHNW CEO
2 weeks ago
We are seeking a highly skilled and experienced Senior Executive/Personal Assistant to support a UHNW CEO/Individual and his Family in their Palm Beach, FL office. The ideal candidate will have a minimum of 8-10+ years of high-level/C-level EA/PA experience supporting a well-known/prestigious UHNW CEO/Individual and/or Family in a family office or similar high-demand environment.
Responsibilities:- Executive Support: Provide high-level executive business and personal administrative support to the CEO, including managing calendars, scheduling appointments, and organizing meetings.
- Communication: Serve as the primary point of contact between the CEO and internal/external stakeholders, screen and manage phone calls, emails, and other correspondence, and draft, proofread, and edit documents, emails, and communications on behalf of the CEO.
- Office Management: Oversee the day-to-day operations of the office, ensuring a smooth and efficient work environment, manage office supplies, equipment, and facilities, and coordinate travel arrangements, including flights, accommodations, and itineraries.
- Project Management: Assist with special projects and initiatives as directed by the CEO, conduct research and gather information to support decision-making processes.
- Event Planning: Plan and coordinate events, private dinners, receptions, and business functions, manage logistics, invitations, and on-site support for events.
- Relationship Management: Build and maintain strong relationships with key stakeholders, including clients, partners, and vendors, handle inquiries and requests from family members and other VIPs with professionalism and efficiency.
- Minimum 8-10+ years of applicable high-level/C-level experience supporting an UHNW CEO/Individual and/or Family in a family office or similar high-demand environment.
- Bachelor's degree strongly preferred/required.
- Must be able to pass an extensive and detailed background security check, including criminal/civil/etc. and requiring all social media to be private.
- Valid driver's license required.
- Experience with private aviation required.
- Experience with yacht and/or boat crew coordination a huge plus.
- Must be extremely confidential/discrete.
- Team oriented, easy to work with.
- Calm, 'cool under pressure' demeanor.
- Accustomed to working in an incredibly fast-paced, ever-changing environment.
- Extremely organized, detail oriented.
- Positive, flexible, proactive, and adaptable.
- Funny/humorous.
- Polished and professional.
We offer a competitive salary, plus potential year-end discretionary bonus, 80% company paid benefits, 401k match, and very generous PTO policy. If you meet the required qualifications and are interested in this role, please apply today.
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