Executive Assistant to CEO

6 days ago


Boca Raton, Florida, United States Black Dragon Capital Full time
Job Title: Executive Assistant to CEO

We are seeking an experienced Executive Assistant to provide high-level support to our CEO. The ideal candidate will have a strong background in executive support, excellent communication skills, and the ability to work independently in a fast-paced environment.

Responsibilities:
  • Provide sophisticated calendar management for the CEO, prioritizing inquiries and requests while troubleshooting conflicts.
  • Travel Arrangements: Book flights, hotels, and ground transport, ensuring the CEO has a complete and updated itinerary prior to travel.
  • Anticipate Needs and Preferences: Use exceptional judgment to anticipate the CEO's needs and preferences, ensuring seamless day-to-day engagements.
  • Support the Executive Assistant in completing expense reports and maintaining receipts for the CEO.
  • Coordinate Foundation and philanthropic activities related to the CEO's scheduling.
  • Compose, prepare, or process confidential correspondence, requiring discretion and protection of the organization.
  • Assist in preparing Microsoft Office365-based deliverables, including processing changes and finalizing documents in Word, PowerPoint, and Excel.
  • Research, prioritize, and follow up on incoming issues and concerns addressed to the team.
  • Perform personal efficiency tasks, such as setting up doctor appointments, coordinating family activities, and gift coordination.
  • Serve as the administrative liaison to others in the Company and with clients.
Requirements:
  • Must work US hours and be available 24x7.
  • Significant executive support experience, including supporting C-level executives, with a minimum of 5 years' experience working with a C-level executive.
  • Bachelor's degree in business administration or finance, preferred.
  • Excellent written and oral communication skills with a keen eye for detail.
  • Ability to work independently and prioritize accordingly to effectively manage multiple projects, deadlines, and travel arrangements.
  • Highly tech-savvy and exceptional in Microsoft Office365.
  • Highly proficient with the online calendar of an executive and using Microsoft Outlook.
  • Must be willing to travel to conferences, business events, and other industry events as needed for event support.
  • Must have at least 5 years of Executive Assistant, Financial Analyst Admin Assistant, or Virtual Assistant experience in a fast-paced environment.

About Black Dragon Capital:

Black Dragon Capital is a minority-controlled, growth-driven private equity fund created by technology operating executives with a track record of creating market-leading companies and an impressive investment return history. We seek to benefit from a diverse perspective combined with high-performance operating and investment executives. We hire and promote based on merit, without bias, and make a genuine effort to ensure we have a diversified team that aligns with the diversity of our portfolio companies and their clients.



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