Office Coordinator

2 weeks ago


Pompano Beach, Florida, United States Ovations Inc. Full time
Job Overview

Position Summary

Ovations Inc. is a prominent distributor specializing in orthopedic and sports medicine solutions. We are dedicated to providing exceptional orthopedic products and services in our surgical system management and logistics. We are seeking a motivated and detail-oriented individual to fulfill the role of Administrative Assistant. This position is essential in supporting the sales team by addressing inquiries, resolving concerns, and fulfilling overall operational needs. Success in this role requires the ability to cultivate professional relationships with clients through effective communication.

Key Responsibilities

  • Manage customer purchase orders efficiently.
  • Generate and send customer invoices.
  • Identify and resolve pricing discrepancies with manufacturers.
  • Monitor and update product inventory levels.
  • Provide accurate responses and solutions to customer inquiries.
  • Assist the sales team with various tasks.
  • Coordinate with team members to ensure timely resolution of issues.
  • Perform additional duties as required.

Qualifications

  • High school diploma, GED, or equivalent.
  • Proficient in Microsoft Excel.
  • Familiarity with SAP software.
  • Understanding of Stryker systems (EIM, HANA, ACCELERATE) is a plus.

Essential Skills

  • Attention to Detail: Committed to accuracy and quality, continuously seeking improvements and addressing quality issues.
  • Flexibility: Open to change, able to manage new responsibilities and adapt to evolving situations.
  • Resilience: Capable of handling rapid changes and uncertainty without becoming overwhelmed.
  • Reliability: Meets commitments, works independently, and maintains focus under pressure.
  • Organizational Skills: Effectively manages multiple tasks and coordinates resources to achieve objectives.
  • Analytical Thinking: Interprets data, provides recommendations, and solves complex problems systematically.
  • Proactive Approach: Makes timely decisions and pursues tasks with determination and diligence.
Company Overview

Ovations Inc. is a distinguished distributor in the orthopedic and sports medicine sector, committed to delivering high-quality solutions in surgical system management and logistics, along with superior service and representation in the surgical environment.



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