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Administrative Assistant

2 months ago

Tuba City Arizona, United States Tuba City Regional Health Care Corporation Full time
Job Summary

The Tuba City Regional Health Care Corporation is seeking a highly organized and detail-oriented Administrative Assistant - Human Resources to support the day-to-day operations of the Human Resources department. This role will be responsible for providing administrative support to the HR team, including data entry, recruitment and onboarding, customer service, and other tasks as assigned.

Key Responsibilities
  • Provide administrative support to the HR team, including data entry, recruitment and onboarding, customer service, and other tasks as assigned.
  • Assist with the processing of payroll data entry, employment verifications, and management inquiries.
  • Maintain accurate documentation for employee files, following standards for file maintenance and purging.
  • Provide clerical support to the human resource department by maintaining meeting calendars, and appointments, typing correspondence, preparing travel arrangements, preparing files, and completing projects.
  • Support the New Hire Orientation process to ensure that employees are cleared to attend per the Joint Commission regulation.
  • Prepare Excel spreadsheets to track and maintain various human resource data such as adjudication and volunteer worker logs.
  • Assist with the screening of new applications, processing non-select letters, forwarding applications to department heads, contacting selected candidates for offer of employment.
  • Compile new hire paperwork including I-9, benefits booklet, payroll packet, drug test, health screening forms and other applicable documents.
  • Prepare personnel action forms, offer letters and contracts (as applicable) for new hires, transfers and contractors.
  • Create, distribute and review employee, contractor ID badge profiles in Service Now, Brivo system, payroll systems, benefit systems, Unique ID, and other related systems.
  • Respond to customer services calls for the applicant tracking system, payroll/paystub system, fingerprinting process, hiring/onboarding process, and general public inquiries as related to the Human Resource department.
  • Assist with personnel (Direct Hires, contractors, volunteers, and others) file maintenance per Joint Commission standards.
  • Enroll new users in the timekeeping system and other employees as needed.
  • Access, update and review the applicant tracking system daily.
Requirements
  • High School diploma or GED.
  • One year of practical experience in the field of hiring, recruitment and/or working in an HR-related role.
  • A record of satisfactory performance in all prior and current employment as evidenced by positive employment references from previous and current employers.
  • Ability to communicate ideas in both technical and user-friendly language; at times simultaneously.
  • Proven analytical and creative problem-solving abilities using service recovery and customer service skills.
  • Highly self-motivated and keen attention to detail.
  • Proven track record of strong customer service orientation.
  • Relies on extensive experience and judgment to plan and accomplish goals.
  • Performs a variety of tasks and may lead and direct the work of others.
  • Competently performs a wide degree of creativity and latitude and works independently and in a team setting.