Administrative Support Specialist
2 days ago
We are seeking an experienced Administrative Assistant to provide support to our team. The successful candidate will be responsible for performing a variety of administrative tasks, including providing support to payroll, accounts payable and accounts receivable staff, creating and maintaining employee files, scheduling meetings, and answering inbound telephone calls.
Key Responsibilities- Provide administrative support to payroll, accounts payable and accounts receivable staff
- Manage employee files and maintain accurate records
- Schedule meetings and appointments via Zoom and MS Teams
- Answer inbound telephone calls and direct calls to the appropriate staff member
- Scan documents and distribute to staff as needed
- Previous experience in office administration or a related field
- Previous payroll and/or accounts payable and/or accounts receivable experience required
- Ability to prioritize tasks and multitask
- Excellent written and verbal communication skills
- Strong attention to detail and organizational skills
- Previous experience managing travel for a team is an asset
This is an in-office position located in Pasadena. The successful candidate will be required to work 40 hours per week, with a start time between 8am and 10am.
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