Administrative Support Specialist

1 day ago


Pasadena, California, United States RemX Full time
Job Overview

RemX is seeking a highly skilled Administrative Support Specialist to join our team in West Los Angeles, CA.

This is a full-time position with a Monday - Friday schedule, 8am - 4:30pm.

The successful candidate will provide advanced administrative support associated with office operations, handling complex and confidential departmental information with discretion.

Key Responsibilities:

  • Assist with special projects and ad-hoc reports, including designing graphic presentations and composing letters.
  • Organize and coordinate project meetings, schedules, and materials.
  • Take minutes and maintain confidential department files and records.
  • Manage calendars, arrange meetings, conferences, and travel itineraries.
  • Screen telephone calls and visitors, referring to appropriate staff members.
  • Interpret policies and procedures in response to inquiries.
  • Provide information to top-level management, Board Members, and other stakeholders.
  • Review and screen mail, research issues, and provide recommendations.
  • May provide training and direction to other non-exempt personnel.

Requirements:

  • Minimum 3 years of experience in a similar role.
  • High School Diploma or GED, or equivalent.

Preferred Qualifications:

  • Proven experience as an administrative assistant or in a related role.
  • Strong organizational skills with the ability to prioritize tasks and meet deadlines.
  • Excellent written and verbal communication skills.
  • Attention to detail and problem-solving skills.
  • Excel experience required.
  • Ability to handle sensitive information with confidentiality.
  • Ability to work independently with minimal supervision.
  • Knowledge of office management systems and procedures.


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