Administrative Support Specialist
1 day ago
RemX is seeking a highly skilled Administrative Support Specialist to join our team in West Los Angeles, CA.
This is a full-time position with a Monday - Friday schedule, 8am - 4:30pm.
The successful candidate will provide advanced administrative support associated with office operations, handling complex and confidential departmental information with discretion.
Key Responsibilities:
- Assist with special projects and ad-hoc reports, including designing graphic presentations and composing letters.
- Organize and coordinate project meetings, schedules, and materials.
- Take minutes and maintain confidential department files and records.
- Manage calendars, arrange meetings, conferences, and travel itineraries.
- Screen telephone calls and visitors, referring to appropriate staff members.
- Interpret policies and procedures in response to inquiries.
- Provide information to top-level management, Board Members, and other stakeholders.
- Review and screen mail, research issues, and provide recommendations.
- May provide training and direction to other non-exempt personnel.
Requirements:
- Minimum 3 years of experience in a similar role.
- High School Diploma or GED, or equivalent.
Preferred Qualifications:
- Proven experience as an administrative assistant or in a related role.
- Strong organizational skills with the ability to prioritize tasks and meet deadlines.
- Excellent written and verbal communication skills.
- Attention to detail and problem-solving skills.
- Excel experience required.
- Ability to handle sensitive information with confidentiality.
- Ability to work independently with minimal supervision.
- Knowledge of office management systems and procedures.
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