Project Coordinator

1 week ago

Lexington, Kentucky, United States Paul Davis Company Owned Store Full time
Job Overview

Are you driven by a passion for assisting others and achieving objectives? Do you excel as a self-sufficient yet cooperative team member who takes initiative and ensures tasks are completed? Are you adept at navigating a dynamic work environment where promptness is essential? If these qualities resonate with you, we invite you to consider this opportunity.


Position Summary
The Coordinator will engage with our Sales, Emergency Services (Mitigation) Department, and/or our Reconstruction Department. This role serves as a vital link for clients to ascertain project needs and specifications. The Coordinator will oversee and organize tasks while providing support to team members as required.


Compensation: $40,000 - $46,000 annually


Key Responsibilities:

  • Assist the Mitigation Manager, Reconstruction Production Manager, or Project Director as necessary.
  • Handle incoming communications via office and mobile lines.
  • Conduct intake for new projects.
  • Collaborate effectively with clients, customers, and vendors.
  • Document job notes in operational systems.
  • Complete compliance tasks within primary operating systems.
  • Create new project files and manage documentation.
  • Generate and dispatch invoices for projects.
  • Maintain and organize job files and project records.
  • Conduct collections calls for Accounts Receivable.
  • Run reports in the main operating system.
  • Ensure that current projects are on schedule.
  • Coordinate project schedules, resources, equipment, and labor.
  • Act as a liaison with clients to clarify and define project requirements.
  • Ensure client needs are met throughout the project lifecycle.
  • Support Project Managers with updates and project information.
  • Perform additional duties as assigned.

Essential Skills and Qualifications:

  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
  • Strong customer service capabilities.
  • Effective communication skills.
  • Typing proficiency.
  • Administrative expertise.
  • Aptitude for learning and utilizing primary operating systems.
  • Ability to create documents and invoices.
  • Capability to communicate with customers via phone.
  • Familiarity with office equipment (printers, phone systems, computers).
  • Ability to work independently.
  • Skill in managing multiple projects simultaneously.
  • Stress management and composure.
  • Maintain confidentiality standards.

Education and Experience Requirements:

  • High School Diploma or GED is mandatory.
  • Experience in customer service is essential.
  • A minimum of three years in an administrative role is required.

Preferred Qualifications:

  • Associate Degree is preferred.
  • Experience in the restoration or related industry is advantageous.

Physical Requirements:

  • Must be able to remain stationary for extended periods.
  • Occasional movement within the office to access files and equipment.
  • Frequent operation of computers and office machinery.
  • Ability to observe and interpret information on screens and documents.
  • Must communicate effectively with customers over the phone.
  • Occasional lifting of up to 10 lbs.
  • Capability to operate a company vehicle safely.

Make a Difference: At Paul Davis, we take pride in our legacy of assisting individuals during their most challenging times. We are dedicated to serving our community and becoming a trusted partner through our committed efforts.


Equal Opportunity Employer: Paul Davis Restoration is an equal opportunity employer, providing fair employment opportunities to all individuals regardless of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by law.

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