Program Governance Specialist

2 weeks ago

Andover, Minnesota, United States Twinings Full time
About the Role

The PMO Governance & Controls Analyst plays a pivotal role in supporting the Program team through effective administrative and coordination assistance. This dynamic position demands a keen eye for detail, exceptional multi-tasking abilities, and strong prioritization skills, contributing significantly to the team's success.

Key Responsibilities
  • Maintain program repositories and ensure adherence to document management standards.
  • Provide relevant inputs for project reporting and respond to ad-hoc reporting requests.
  • Track actions and decisions, ensuring follow-up for completion where necessary.
  • Assist in creating dashboards to support management decision-making using tools like Smartsheet and Power BI.
  • Support program governance, reporting, and communications.
  • Manage RAID items and facilitate risk reviews with leadership.
  • Set up sheets, trackers, reports, metrics, and dashboards in Smartsheet for project management.
  • Deliver expert support for organizational tools, including Smartsheet and Power BI.
  • Assist the PMO Planner in analyzing the Program level plan as needed.
  • Facilitate Design Authority and manage the Change Control Board budget, ensuring compliance with the Change Request process.
  • Conduct quality checks between RICEFWU Log and Design Authority Log to mitigate project scope errors.
  • Ensure timely notification of Change Requests to third-party stakeholders.
  • Monitor the Optimus mailbox for relevant communications.

Skills, Knowledge, and Expertise
  • Experience in global business projects or transformation programs.
  • Familiarity with Smart Sheets, Power BI, and SharePoint is advantageous.
  • Proven track record in a high-profile coordination role managing multiple priorities and diverse stakeholders.
  • Strong communication skills, both verbal and written.
  • Progress towards Prince2 Foundation and Practitioner certification is preferred.
  • Exceptional attention to detail and relationship-building capabilities.
  • A proactive 'completer-finisher' with a focus on achieving results.
  • High proficiency in MS Office applications, including Word, Excel, and PowerPoint.
  • Ability to work independently and take ownership of tasks.
  • Self-motivated with the capacity to prioritize numerous parallel tasks effectively.
  • Experience working under tight deadlines without compromising quality.
  • Demonstrated adaptability in communication style to suit various audiences.

Benefits
  • Annual bonus based on individual contributions and financial performance.
  • Flexible working arrangements.
  • 25 days of vacation plus 8 public holidays, with options to buy and sell holidays.
  • Access to an onsite gym and Wellbeing Centre.
  • Employee discount scheme with various perks.
  • Pension scheme with matching contributions up to 10% of salary.
  • Cycle to work initiative.
  • Health cash plan.
  • Competitive car allowance and electric car scheme.

About Twinings

Twinings has established itself as one of the world's most cherished tea brands over its 300-year history, driven by a commitment to continuous learning, experimentation, and innovation. Our passion for tea, from bud to cup, has been unwavering since the early 18th century, and we proudly offer over 500 varieties enjoyed by tea lovers globally. Our expert master blenders taste more than 3,000 cups of tea weekly, ensuring every cup meets our high standards of quality.

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