Office Administration Supervisor

2 weeks ago


Jonesboro, Arkansas, United States Arkansas State University Full time

Position Overview

The Office Administration Supervisor plays a crucial role in overseeing the daily operations of support staff within a designated department. This position adheres to applicable state and federal regulations as well as institutional policies.

Key Responsibilities:

  • Supervision: Lead a team of customer service personnel, which may include work-study students.
  • Data Management: Assess and generate statistical reports for various programs.
  • Email Management: Oversee and respond to departmental email communications.
  • Communication: Manage the department's phone system, assist with incoming calls, and ensure adequate coverage for front-line services.
  • Customer Support: Provide guidance and resources to students, parents, faculty, and external agencies.
  • Document Processing: Scan and index financial aid documents while ensuring the security of sensitive information.
  • Training Coordination: Identify and facilitate training needs for staff.
  • Administrative Support: Collaborate with leadership to maintain effective departmental processes.
  • Mail Processing: Handle incoming and outgoing correspondence for the department.
  • Additional Duties: Perform other responsibilities as assigned.

Required Knowledge and Skills:

  • Understanding of student financial aid programs and procedures.
  • Familiarity with technical equipment and operating procedures relevant to the role.
  • Knowledge of departmental policies and regulations.
  • Proficiency in computer applications and software.
  • Basic accounting principles.
  • Strong communication abilities.
  • Experience with Microsoft Office Suite.
  • Capability to assess and evaluate student financial needs.
  • Record-keeping skills.
  • Leadership and supervisory skills.
  • Research and analytical skills for quality assurance.
  • Problem-solving abilities.
  • Ability to prepare and present comprehensive reports.
  • Familiarity with SCT Banner Products.

Work Schedule:

Standard working hours are Monday through Friday, from 8:00 a.m. to 5:00 p.m., with additional hours as needed.

Minimum Qualifications:

  • High School Diploma or equivalent.
  • One year of specialized training in business management or a related field.
  • Three years of experience in administrative support, including at least one year in a supervisory role.

Note: All candidates must meet the minimum qualifications as determined by the qualifications review committee.



  • Jonesboro, Arkansas, United States Openwork Full time

    We are seeking a highly skilled and dependable Administrative Support Specialist to join our team at Openwork. As an Office Operations Coordinator, you will be responsible for providing exceptional administrative support to our staff, ensuring the smooth operation of our office.Key Responsibilities:Front Desk Operations: Greet clients and visitors, answer...


  • Jonesboro, Arkansas, United States Cavenaugh Auto Group Full time

    Position OverviewSalary: CompetitiveAbout UsCavenaugh Auto Group is looking for a skilled Administrative Coordinator to enhance our operational efficiency. The successful candidate will be meticulous, organized, and possess exceptional communication abilities. This position is crucial for managing office functions and ensuring a productive work...


  • Jonesboro, Arkansas, United States Openwork Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Openwork. As an Administrative Support Specialist, you will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide administrative support to our...


  • Jonesboro, Arkansas, United States St Bernards Medical Center Full time

    Job Summary: We are seeking a highly skilled Medical Office Registrar to join our team at St Bernards Medical Center. As a Medical Office Registrar, you will be responsible for providing exceptional patient care and administrative support to our healthcare team.Responsibilities:Provide high-quality patient care and support to patients and familiesAssist with...


  • Jonesboro, Arkansas, United States City of Jonesboro Full time

    ADMINISTRATIVE ASSISTANT FOR INFORMATION SYSTEMS Overview: The City of Jonesboro is looking for a meticulous and organized individual to take on the role of Administrative Assistant within the Information Systems department. The successful candidate will possess a solid grasp of information systems and data management, complemented by strong...


  • Jonesboro, Arkansas, United States City of Jonesboro Full time

    ADMINISTRATIVE ASSISTANT FOR INFORMATION SYSTEMS Overview: The City of Jonesboro is looking for a meticulous and organized individual to take on the role of Administrative Assistant within the Information Systems department. The successful candidate will possess a solid foundation in information systems and data management, coupled with outstanding...


  • Jonesboro, Arkansas, United States City of Jonesboro Full time

    ADMINISTRATIVE ASSISTANT FOR INFORMATION SYSTEMS Overview: The City of Jonesboro is in search of a meticulous and organized individual to assume the role of Administrative Assistant within the Information Systems department. The successful candidate will possess a solid foundation in information systems and data governance, complemented by exceptional...


  • Jonesboro, Arkansas, United States Arkansas State University Full time

    Job OverviewWe are seeking a dedicated Administrative Operations Specialist to support our department in various administrative and financial tasks.Position Summary:The Administrative Operations Specialist will collaborate with department leadership, faculty, and students to manage financial records, assist with scheduling, and perform essential office...


  • Jonesboro, Arkansas, United States Chickashachamber Full time

    Culinary Operations Supervisor - Chickasha ChamberCompany: Chickasha ChamberJob Type: Full-TimeCompensation: Hourly Rate: $17.00Education Requirement: High School DiplomaKey Responsibilities:Oversee kitchen staff and manage daily operations.Ensure efficient inventory management and supply chain coordination.Collaborate with administrative teams to ensure...


  • Jonesboro, Arkansas, United States St Bernards Medical Center Full time

    Job Summary: We are seeking a highly skilled Medical Office Registrar to join our team at St Bernards Medical Center. As a key member of our healthcare team, you will be responsible for providing exceptional patient care and administrative support in our emergency department.Responsibilities:Provide administrative support to healthcare staff, including data...


  • Jonesboro, Arkansas, United States Arkansas State University Full time

    Position Overview:The Office Operations Coordinator will support the Music Department Chair, faculty members, and students with various administrative and financial responsibilities, including scheduling and office management. Basic accounting knowledge is advantageous. Key Responsibilities: Assist the Music Department Chair in managing and maintaining...


  • Jonesboro, Arkansas, United States Arkansas Government Job Full time

    Position Title: Residential Care Operations SupervisorDepartment: Arkansas Department of Human ServicesLocation: State-operated facilitySalary Range: $36,155 - $52,425Position Overview: The Residential Care Operations Supervisor is tasked with overseeing the daily functions of direct care personnel within a state-managed facility. This role is governed by...


  • Jonesboro, Arkansas, United States Baptist Memorial Full time

    Job Summary**Job Title:** Coordinator-Customer Service**Facility:** NEA - Clinic**Department:** NE Surgery Orthopedic Oh Mob**Category:** Administrative Non Clinical Support**Type:** Non Clinical**Work Type:** Full Time**Work Schedule:** Days**Location:** US:AR:Jonesboro**Job Description:Key ResponsibilitiesProvide exceptional customer service to patients...


  • Jonesboro, Arkansas, United States Baptist Memorial Healthcare Corporation Full time

    Job SummaryPosition: Coordinator-Customer ServiceFacility: NEA - ClinicDepartment: NE Surgery Orthopedic Oh MobCategory: Administrative Non Clinical SupportType: Non ClinicalWork Type: Full TimeWork Schedule: DaysLocation: US:AR:JonesboroAbout the RoleWe are seeking a highly skilled and organized Coordinator-Customer Service to join our team at Baptist...


  • Jonesboro, Arkansas, United States City of Jonesboro Full time

    GENERAL DESCRIPTION OF POSITIONThis part-time position is responsible for providing administrative and secretarial support to the Parks and Recreation department. Also, responsible assisting the social media specialist by taking photographs and creating graphics for parks programs and events.ESSENTIAL DUTIES AND RESPONSIBILITIES1. Performs purchasing duties:...


  • Jonesboro, Arkansas, United States Arkansas State University Full time

    Position Overview:The Office Operations Analyst will support the Music Department Chair, faculty members, and students with a variety of financial responsibilities, scheduling tasks, and administrative functions. A background in basic accounting is advantageous. Key Responsibilities: Assist the Music Department Chair in managing and maintaining departmental...


  • Jonesboro, Arkansas, United States Arkansas State University Full time

    Position Overview:The Office Operations Specialist will provide support to the Music Department Chair, faculty members, and students by managing various administrative and financial responsibilities. A background in basic accounting is advantageous. Key Responsibilities: Assist the Music Department Chair in overseeing and documenting departmental financial...


  • Jonesboro, Arkansas, United States Barnhart Crane & Rigging Full time

    Become an Integral Part of Our Team as a Field Operations Supervisor at Barnhart Crane & RiggingAt Barnhart Crane & Rigging, we are committed to excellence in service, employee development, and making a positive impact in the communities we serve. Our expertise lies in addressing challenges related to lifting, heavy rigging, and transporting significant...

  • Crew Supervisor

    2 weeks ago


    Jonesboro, Arkansas, United States Gunnison Tree Services Full time

    About Gunnison Tree Services: Gunnison Tree Services is a premier provider of tree and vegetation management solutions, serving a diverse range of sectors including utilities, industrial, governmental, residential, and commercial markets. Our innovative services span across multiple states in the Southeast and Eastern Seaboard.What We Provide:Competitive...


  • Jonesboro, Arkansas, United States Adams Brown Company Inc Full time

    Position OverviewAs a Senior Audit Supervisor at Adams Brown Company Inc, you will play a crucial role in overseeing audit engagements and ensuring compliance with industry standards. Your expertise will contribute to the success of our clients in the Construction & Real Estate sector.Key Responsibilities:Conduct routine audit procedures with efficiency and...