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Office Operations Coordinator

2 months ago

Jonesboro, Arkansas, United States Arkansas State University Full time

Position Overview:

The Office Operations Coordinator will support the Music Department Chair, faculty members, and students with various administrative and financial responsibilities, including scheduling and office management. Basic accounting knowledge is advantageous.

Key Responsibilities:

Assist the Music Department Chair in managing and maintaining departmental budget records.Prepare and submit forms for compensating adjunct faculty, graduate assistants, and guest artists.Handle travel requests and reimbursements for faculty and students.Compile and submit monthly financial reports for the department.Help students by resolving advising holds and issuing necessary permits.Support event planning and classroom scheduling, including access and usage coordination.Welcome and guide visitors, manage phone inquiries, and respond to general questions.Ensure adequate departmental supplies by ordering, receiving, and organizing items.Procure music and other materials for ensembles and faculty members.Perform additional tasks as assigned by the department.

Required Knowledge, Skills, and Abilities:

Work Schedule:

Monday - Friday
8:00 a.m. - 5:00 p.m.
Additional hours may be required as needed
Consistent and dependable attendance is expected.

Additional Information:

Please be aware that all job postings will close at 12:00 A.M. CST on the specified closing date.

Minimum Qualifications:

A Bachelor's Degree in public administration, business administration, or a related discipline is required.

Relevant education and/or experience may be considered in lieu of these basic qualifications, subject to approval by the qualifications review committee.