HR Operations Specialist

2 weeks ago

Miami, Florida, United States Lambert Full time
Position Overview

We are a progressive organization dedicated to cultivating a diverse, inclusive, and equitable workplace. Our focus on learning and development drives both personal and professional advancement. Become a part of our team and help foster an environment that champions autonomy, continuous improvement, and innovation.

Role Summary:

We are in search of an HR Operations Specialist with a minimum of 4 years of experience and expertise in human resources management. The ideal candidate will exhibit a professional demeanor, build effective working relationships with colleagues and managers across various regions, and have experience with multi-state compliance. SHRM/PHR certification is a plus.

Key Responsibilities:
  • Ensure adherence to local, state, and federal regulations, maintaining fair and consistent application of HR policies and procedures.
  • Develop and execute personnel policies aimed at continuous enhancement; prepare and sustain the employee handbook.
  • Collaborate and assist in recruitment initiatives, including job postings, interviews, and offer letters.
  • Organize, update, and facilitate new employee orientation in alignment with company core values.
  • Formulate and implement strategies for inclusion and diversity programs, ensuring compliance with relevant regulations.
  • Manage employee personnel records and coordinate internship programs.
  • Support mergers and acquisitions during the due diligence phase and provide additional assistance as required.
  • Oversee offboarding processes, including exit interviews and employee separation notifications; analyze exit survey data and offer recommendations.
  • Contribute to the company's total rewards strategy.
  • Design, innovate, and manage employee engagement initiatives, including conducting employee surveys.
  • Support learning and development programs.
  • Administer policies, communications, space management, new hire setup, and other administrative tasks.
  • Act as a backup for payroll processing.
  • Assist in generating monthly reports requested by finance or management teams.
  • Provide immigration assistance for visas and aid in mobility and relocation processes.
  • Perform other duties as assigned.
Travel Requirement:

0-10%.

Qualifications:
  • Skills, Knowledge, and Abilities:
    • Comprehensive understanding of applicable federal, state, and local laws.
    • Extensive knowledge of HR practices and procedures.
    • Proactive self-starter with the ability to independently identify needs and propose best-practice solutions.
    • Intermediate-to-advanced proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
    • Professional and approachable demeanor with a commitment to maintaining privacy and confidentiality.
    • Strong problem-solving and conflict-resolution capabilities.
    • Excellent interpersonal communication and presentation skills.
    • Strong verbal and written communication abilities.
    • Fluency in Spanish
  • Experience:
    • 4+ years of experience in Human Resources with a focus on HR management or lead roles.
    • Demonstrated ability to organize and manage multiple projects simultaneously.
    • Experience in the communication or advertising sector and agency environments is advantageous.
  • Education:
    • Bachelor's Degree in Human Resources or a related discipline.
    • Preferred certifications include SHRM or HRCI.
Physical Demands:
  • Ability to hear, understand, and communicate effectively both verbally and in writing.
  • Capability to read and verify documents for accuracy.
  • Proficiency in using a keyboard and computer monitor.
  • Ability to adhere to strict deadlines.
  • Physical capability to walk, sit, lift, and carry up to 20 pounds.
Benefits and Perks:
  • Comprehensive health, dental, vision, and life insurance.
  • Paid parental leave.
  • 401(k) matching potential and flexible spending accounts.
  • Flexible work schedules and summer hours.
  • Hybrid work environment.
  • Profit-sharing and bonus opportunities.
  • Opportunities for professional development and career advancement.

We are proud to promote an inclusive culture and welcome diverse perspectives, experiences, and backgrounds. We are an equal opportunity employer, and we believe that assembling a diverse workforce enables a more open exchange of ideas and solutions.

This job description is intended to provide a general overview of the position and is not an exhaustive list of all responsibilities and duties that may be assigned. Responsibilities may change or new ones may be added at any time.

Equal Opportunity Employer - Our policy is to comply with all employment laws and provide equal employment opportunities to individuals in all aspects of employment.

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