Current jobs related to Event Coordination Specialist - Miami, Florida - Abstract HR

  • Event Planning Specialist

    3 days ago

    Miami, Florida, United States Florida Southern District Court Full time

    Job Details for Event Planning SpecialistCourt Name/Organization: Florida Southern District CourtOverview of the Position:The Event Planning Specialist is responsible for managing events and programs for the Southern District of Florida. This position also serves as backup to other Executive Office support staff. Occasional travel within the district is...

  • Event Coordinator

    3 weeks ago

    Miami, Florida, United States Intelligent Staffing Inc. Full time

    Event and Program CoordinatorWe are seeking a highly organized and detail-oriented Event and Program Coordinator to join our team at Intelligent Staffing Inc.The ideal candidate will have experience planning and coordinating events, programs, and projects, and will be able to work effectively within a team to achieve goals.Key Responsibilities:Plan and...

  • Event Coordinator

    1 week ago

    Miami, Florida, United States King Jesus International Ministry Full time

    Event CoordinatorKing Jesus International Ministry is seeking a highly motivated and passionate Event Coordinator to coordinate a wide range of services and events at the Ministry. The ideal candidate will have a strong ability to work smart in a fast-paced, high-pressure environment while also being an enthusiastic team player with high integrity and...

  • Event Coordinator

    1 week ago

    Miami, Florida, United States Malibu Events Promo Full time

    Event Coordinator Job DescriptionMalibu Events Promo is seeking a highly organized and detail-oriented Event Coordinator to assist in the planning and execution of events. The ideal candidate will have a strong understanding of event logistics and be able to manage multiple tasks simultaneously.Key Responsibilities:Assist in the coordination and execution of...

  • Event Coordinator

    4 weeks ago

    Miami, Florida, United States Opusign Full time

    Job OverviewOpusign is seeking a highly organized and passionate Event Coordinator to join our dynamic team. As an Event Coordinator, you will be responsible for planning, executing, and overseeing a variety of events, ensuring that each one runs smoothly and meets our high standards of excellence.Key ResponsibilitiesPlan and execute conferences, weddings,...

  • Event Coordinator

    4 weeks ago

    Miami, Florida, United States Icon V Full time

    About Icon VIcon V is a digital marketing agency that takes your brand to new heights. Founded in 2020, our team of storytellers, strategists, and technologists delivers innovative solutions and successful campaigns for our clients.Job DescriptionWe are seeking a talented Event Coordinator to organize outstanding and unforgettable events. As an Event...

  • Event Coordinator

    4 weeks ago

    Miami, Florida, United States Abstract HR Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Event Producer to join our team at Thierry Isambert Culinary & Event Design. The successful candidate will be responsible for planning and coordinating weddings, socials, and corporate events at various venues, ensuring seamless execution and exceeding client expectations.Key...

  • Event Coordinator

    4 weeks ago

    Miami Beach, Florida, United States Smart City Networks, Limited Partnership Full time

    Job DescriptionAt Smart City Networks, Limited Partnership, we are seeking a highly organized and detail-oriented Event Coordinator to join our team. As an Event Coordinator, you will play a critical role in ensuring the success of our events by working closely with show management, site management, and major customers to respond to client needs and resolve...

  • Event Coordinator

    1 month ago

    Miami, Florida, United States BeloForm Craft Full time

    Job Title: Events AssistantWe are seeking a highly organized and detail-oriented Events Assistant to join our team at BeloForm Craft. As an integral part of our event planning and execution processes, you will assist in organizing corporate events, product launches, and client meetings.Key Responsibilities:Assist in the planning and coordination of events...

  • Event Coordinator

    2 weeks ago

    Miami, Florida, United States Intelligent Staffing Full time

    Event Coordinator Job DescriptionIntelligent Staffing is seeking an experienced Event Coordinator to join our team.The ideal candidate will have a proven track record of planning and executing successful events, programs, and projects. This role requires strong organizational and communication skills, as well as the ability to work effectively in a...

  • Event Coordinator

    4 weeks ago

    Miami, Florida, United States Ideaboxpro Full time

    About IdeaboxproIdeaboxpro is a dynamic event management company based in Miami, FL. We specialize in creating unforgettable experiences for a variety of clients, from corporate events to social gatherings.Job DescriptionWe are seeking an enthusiastic and organized Events Assistant to join our growing team. The ideal candidate will assist in planning,...

  • Event Coordinator

    3 weeks ago

    Miami, Florida, United States Ideaboxpro Full time

    Job Title: Events AssistantJob Summary:Ideaboxpro is seeking a highly organized and detail-oriented Events Assistant to join our team. The ideal candidate will assist in planning, coordinating, and executing events, ensuring all details are managed effectively and clients' expectations are met.Key Responsibilities:Assist in the planning and coordination of...

  • Event Coordinator

    2 months ago

    Miami, Florida, United States Abstract HR Full time

    Job OverviewThe position of Event Coordinator offers a competitive salary range of $45,000 to $55,000, along with commission opportunities and potential for additional earnings through event work after the probationary period.POSITION SUMMARY: Established in 1989, Abstract HR has been dedicated to crafting outstanding event experiences across various venues....

  • Event Coordinator

    3 days ago

    Miami, Florida, United States SHELL LUMBER AND HARDWARE COMPANY Full time

    Job Title: Event CoordinatorAbout the Role:We are seeking a highly organized and detail-oriented Event Coordinator to join our team at SHELL LUMBER AND HARDWARE COMPANY. As an Event Coordinator, you will be responsible for scheduling, managing, and executing event logistics, as well as creating product promotions, coupons, and promotional events.Key...

  • Event Coordinator

    2 weeks ago

    Miami, Florida, United States Abstract HR Full time

    Job Title: Event ProducerAt Abstract HR, we are seeking an experienced and motivated Event Producer to support our Sales Team. This is a salaried position that exists to support the Senior Event Producer position to sell, create and coordinate catered events.Job Summary:The Event Producer will collaborate with various professionals, so it is essential that...

  • Event Coordinator

    4 weeks ago

    Miami, Florida, United States Ideaboxpro Full time

    Job Title: Events AssistantJob Summary:Ideaboxpro, a dynamic event management company based in Miami, FL, is seeking an enthusiastic and organized Events Assistant to join our growing team. The ideal candidate will assist in planning, coordinating, and executing events, ensuring all details are managed effectively and clients' expectations are met.Key...

  • Event Coordinator

    2 weeks ago

    Miami, Florida, United States DOLCE&GABBANA Full time

    Event Manager Job DescriptionDolce&Gabbana Beauty Americas is seeking an experienced Event Manager to oversee and execute high-profile events across the Americas region.Key Responsibilities:Develop and manage event plans from conception to execution, ensuring alignment with Dolce&Gabbana's brand standards and objectives.Coordinate with internal teams and...

  • Event Coordinator

    3 weeks ago

    Miami, Florida, United States Percepta House Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Event Assistant to join our team at Percepta House. The ideal candidate will have a passion for event planning and excellent communication skills to ensure successful events from conception to completion.Key ResponsibilitiesCollaborate with the Event Manager to develop event timelines and task...

  • Wellness Event Coordinator Specialist

    2 weeks ago

    Miami, Florida, United States Faena hotel Full time

    Job Title: Wellness Event CoordinatorAbout Faena HotelFaena Hotel is a luxurious hotel that embodies the warmth and traditions of the south, combining authentic and attentive hospitality with world-class amenities. Our mission is to create unforgettable experiences for our guests, and we're looking for a talented Wellness Event Coordinator to join our...

  • Event Coordinator

    4 weeks ago

    Miami, Florida, United States Percepta House Full time

    Job DescriptionJob Title: Event AssistantLocation: Miami, FLEmployment Type: Full-timeJob Summary:We are seeking a highly organized and detail-oriented Event Assistant to support the planning and execution of various events. The ideal candidate will work closely with the Event Manager and other team members to ensure a seamless guest experience, handle...

Event Coordination Specialist

2 months ago

Miami, Florida, United States Abstract HR Full time
Job Overview

The Event Coordination Specialist role offers a competitive salary range of $45,000 - $55,000, along with commission opportunities and potential for additional earnings through event engagements following a successful probation period.

POSITION SUMMARY: Since its inception in 1989, Abstract HR has been dedicated to crafting outstanding event experiences across various venues. We are seeking a skilled and enthusiastic Event Coordination Specialist to bolster our Sales Team. This salaried position is designed to assist the Senior Event Producer in the sales, creation, and management of catered events. The ideal candidate will work collaboratively with diverse professionals, necessitating exceptional communication abilities and a comfort in team dynamics. Leadership and motivation of creative team members to meet specific objectives are essential. The successful candidate must be detail-oriented, organized, and adept at thriving in a fast-paced environment. A self-starter with a strong sense of accountability, this individual will operate under the guidance of the President.

KEY RESPONSIBILITIES:

  • Plan and oversee weddings, social gatherings, and corporate functions at various locations.
  • Supervise Catering & Event Assistants.
  • Engage with potential clients during initial outreach calls.
  • Draft proposals utilizing catering management software.
  • Employ event planning software to create detailed floor layouts.
  • Integrate production elements such as lighting, entertainment, and design specifications.
  • Coordinate tastings to showcase food preparation and presentation.
  • Secure client confirmations, dispatch contracts and invoices, and manage payment collections.
  • Place rental orders and verify accuracy to prevent issues on event day.
  • Collaborate with scheduling, operations, and culinary teams.
  • Communicate effectively with all departments to ensure seamless event execution.
  • Confirm setup, seating, and staffing needs with scheduling.
  • Follow up regularly with clients to ensure satisfaction.
  • Maintain and update existing proposals as necessary.
  • Create and manage event files containing essential information (e.g., rental orders, floor plans).
  • Coordinate vendor logistics for event load-in and load-out.
  • Conduct event walkthroughs using checklists and document setup details.
  • Ensure all event details are executed accurately during setup.
  • Engage with clients post-event to assess satisfaction.
  • Participate in debrief meetings to evaluate event success.
  • Generate invoices, process payments, and negotiate with vendors.
  • Ensure timely receipt of payments.
  • Prepare vendor invoices for accounting approval.
  • Meet and exceed sales targets established by the organization.
  • Attend networking functions to promote the company and attract new business.
  • Stay informed about industry trends.

SKILLS AND QUALIFICATIONS:

  • Strong organizational skills to manage all aspects of event coordination effectively.
  • Excellent communication skills to ensure clarity among all parties involved.
  • Problem-solving abilities to address challenges that may arise during events.
  • Proficiency in computer software necessary for event management.
  • High social and emotional intelligence to foster teamwork and collaboration.

ADDITIONAL RESPONSIBILITIES:

  • Maintain confidentiality to protect the organization's interests.
  • Represent the company at various promotional events to enhance brand visibility.
  • Embrace new challenges and seek opportunities to add value to each event.
  • Perform administrative tasks as required.

MINIMUM QUALIFICATIONS:

A bachelor's degree or equivalent in Hospitality, Catering, Business Management, or a related field is required. A minimum of 2-3 years of experience in Hospitality, Event Planning, or Catering is essential.

Proficiency in catering software (e.g., Caterese or All Seated) and Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) is necessary. Strong organizational, interpersonal, and multitasking skills are required. Competency in business applications and excellent verbal and written communication skills are essential (bilingual preferred).

WORKPLACE EXPECTATIONS:

  • Exhibit a positive demeanor in all interactions.
  • Contribute fully as a team member, completing assigned tasks promptly.
  • Treat all colleagues, clients, and vendors with respect and dignity.
  • Collaborate effectively with team members.
  • Maintain a positive attitude through supportive behaviors and effective communication.
  • Act professionally to foster a constructive work environment.
  • Utilize strong written and oral communication skills.
  • Build and maintain professional client relationships to encourage repeat business.

PHYSICAL REQUIREMENTS:

  • Ability to lift and carry items weighing up to 35 lbs.
  • Occasional travel to various company locations may be required.
  • Regularly required to sit, stand, walk, bend, and operate a computer.

Reasonable accommodations may be provided to enable qualified individuals with disabilities to perform essential job functions.

EEO STATEMENT:

Abstract HR is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without discrimination based on race, color, religion, sex, national origin, sexual orientation, age, gender identity, disability, or any other status protected by law.