Executive Assistant to Creative

1 week ago

Seattle, Washington, United States Project 562 Full time
Job Opportunity

Project 562 is seeking a highly skilled and motivated individual to support the Creator and Director as an Executive Assistant. This is a full-time position with the possibility to become full-time, offering a unique blend of in-person and remote work.

The ideal candidate will be a strong leader with good judgment, attention to detail, and excellent organizational skills. They will possess a high level of integrity and professionalism, with a proven track record of taking initiative, working independently, and delivering exceptional results.

The successful candidate will be an effective communicator, both verbally and in writing, with the ability to complete complex tasks and projects quickly with minimal guidance. They will also have a strong desire to learn and adapt to new situations, with a positive and proactive attitude.

Key Responsibilities:

  • Manage complex calendars and scheduling requirements
  • Manage travel and expenses
  • Track and drive completion of key deliverables and follow up on outstanding items
  • Plan and coordinate production schedules of photo shoots
  • Assist with document design, writing, editing, and formatting as needed
  • Act as a liaison for direct reports
  • Coordinate exhibitions and gallery shows
  • Occasional travel to exhibition openings
  • Conduct online research
  • Coordinate team efforts
  • Be responsible for shipping and receiving exhibition materials
  • Other responsibilities may include social media management, video editing, or assistant producing

Core Job Responsibilities:

  • Manage multiple documents and digital tools
  • Schedule appointments and manage calendars
  • Responsible for data management

Possible Additional Responsibilities:

  • Assisting as a PA on shoots
  • Serving as an editing assistant
  • Help project manage projects in an Account Executive type capacity
  • Assist with business development related outreach

BASIC QUALIFICATIONS:

  • 4+ years' experience supporting Senior Leadership
  • Exceptionally tech-savvy, with a strong working knowledge of Microsoft Outlook, Word, Excel, Prezi, Photoshop, and Lightroom

PREFERRED QUALIFICATIONS:

  • BA/BS degree, with Finance, Creative Writing, or Project Management experience a plus
  • High levels of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
  • Ability to react with sound business judgment to situations and events that require quick decision making
  • Ability to handle administrative details independently while exercising good judgment in keeping team members adequately informed
  • Positive, proactive, very detail-oriented, and driven to succeed
  • Exceptional written and verbal communication skills, and a team-oriented philosophy
  • Previous experience with complex calendar management, meeting coordination, and travel management
  • Excellent organization, planning, time management, and problem-solving skills
  • A strong desire (and aptitude) for learning; effective questioning
  • International experience and/or foreign language ability is valued
  • You are a born customer service guru - you know how to manage relationships and make people happy
  • Social media savvy

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