Client Relations Administrative Assistant

1 week ago

Washington, Washington, D.C., United States DLR Group Full time
Position Overview

DLR Group is a dynamic design firm dedicated to enhancing the human experience through innovative solutions. Our mission is to positively impact the lives of our clients, communities, and the environment. If you are passionate about contributing to meaningful work, we invite you to explore this opportunity.

Role Summary

We are seeking an Administrative Assistant (Office Support) who will play a vital role in our office operations. This position requires a presence in the office on a full-time basis, where you will be the primary point of contact for visitors and vendors.

Key Responsibilities:

  • Welcome and assist all visitors and vendors, providing clear guidance within the office.
  • Manage incoming calls and direct them to the appropriate personnel.
  • Support the onboarding process for new team members.
  • Coordinate with vendors to ensure smooth operations.
  • Handle travel arrangements, maintain office calendars, and manage mail distribution.
  • Keep staff informed about local events and activities.
  • Ensure the office environment is organized and clean.
  • Oversee the ordering and inventory of office supplies.
  • Facilitate the scheduling of meetings, events, and conference rooms, including catering arrangements.
  • Safeguard confidential project-related information.
  • Assist project managers with various tasks related to team and project management.
  • Perform basic accounting duties, including processing vendor invoices and tracking payment statuses.
  • Carry out additional administrative tasks as required.

Qualifications:

  • A minimum of 3 years of experience in a customer service-oriented role.
  • Proficient in Microsoft Office Suite, particularly in scheduling meetings using Outlook.
  • Strong verbal and written communication skills.
  • Detail-oriented with the ability to prioritize tasks effectively.
  • Familiarity with standard business procedures and office equipment.

Preferred Qualifications:

  • Experience in the architecture, engineering, or construction (A/E/C) sector.
  • Knowledge of Deltek Vantagepoint software.

At DLR Group, we offer a comprehensive benefits package that includes medical, dental, vision, and wellness programs, as well as paid holidays and time off. Our employees also benefit from a 401k plan, stock ownership opportunities, and performance bonuses.

As a 100% employee-owned firm, every team member is invested in our clients' success. Our interdisciplinary teams work collaboratively throughout project lifecycles, emphasizing open communication, shared risks and rewards, and innovative technology to deliver outstanding design solutions. We are committed to sustainability and are actively pursuing the goals of the 2030 Challenge and other environmental initiatives.

DLR Group is proud to be an Equal Opportunity/Affirmative Action employer, welcoming applicants from diverse backgrounds.

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