Administrative Operations Coordinator
4 weeks ago
We are seeking a highly skilled and organized Administrative Operations Coordinator to join our team at Southeastern Computer Associates, LLC. The successful candidate will be responsible for providing administrative support to our business operations, ensuring that all tasks are completed efficiently and accurately.
Key Responsibilities:
- Provide administrative support to the Business Operations Manager, including duties such as greeting visitors, managing office supplies, and maintaining accounting data.
- Assist with financial transactions, record financial data, and update financial statements.
- Record and maintain business income and expenditures in accordance with company procedures and government requirements.
- Perform tasks required for employee onboarding/offboarding and benefits analysis/selection/enrollment.
- Provide historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
- Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- Design and implement office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
- Keep executives/management/third-party accountants informed by reviewing and analyzing special reports; summarizing complex information; identifying trends.
- Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.
- Contributes to team effort by accomplishing related results as needed.
Requirements:
- High level of interpersonal skills: written/oral communication, active listening, and customer/team support.
- Ability to manage time effectively, multi-task, adapt to changes quickly, and accurately complete tasks.
- Technical ability to properly utilize email, word processing, financial spreadsheet, and presentation tools.
- Proven aptitude to thoroughly learn and demonstrate knowledge of organization's key products/services, as well as applications utilized within the organization.
- Demonstrated experience with accounting and bookkeeping resources, concepts, and practices.
- Self-motivated with the ability to work in a fast-moving, dynamic environment.
- Strong attention to detail, organizational, presentation, and customer service skills.
- Skill in strategic planning with an ability to think ahead and plan over a 6-24 month time span.
- Ability to work in a team environment and communicate professionally and effectively.
- QuickBooks experience preferred, other accounting/bookkeeping tools also beneficial.
- ConnectWise experience preferred, other ticketing platform experience also beneficial.
- ADP experience preferred, other HR/ERP platform experience also beneficial.
- Associate or Bachelor Business degree preferred, but work experience is also greatly valued.
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