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Office Coordinator III, IV

2 months ago

Honolulu, Hawaii, United States Hawaii State Department of Education Full time
Job Summary

The Hawaii State Department of Education is seeking a highly skilled and experienced Administrative Assistant III or IV to join our team. As an Administrative Assistant, you will provide administrative support to our supervisors and staff, ensuring the smooth operation of our office.

Key Responsibilities
  • Provide exceptional customer service to internal and external clients, responding to inquiries and resolving issues in a timely and professional manner.
  • Manage and maintain accurate and up-to-date records, files, and databases, ensuring compliance with departmental policies and procedures.
  • Coordinate travel arrangements, prepare itineraries, and make reservations as needed.
  • Prepare and edit correspondence, reports, and other documents, ensuring accuracy and attention to detail.
  • Provide administrative support to supervisors and staff, including scheduling appointments, making phone calls, and sending emails.
  • Assist with special projects and events, such as conferences, meetings, and training sessions.
  • Develop and maintain knowledge of departmental policies, procedures, and initiatives, ensuring compliance and adherence.
  • Collaborate with other departments and teams to achieve common goals and objectives.
  • Perform other administrative tasks as assigned.
Requirements
  • High school diploma or equivalent required; associate's or bachelor's degree preferred.
  • Minimum 3-5 years of administrative experience, preferably in a government or educational setting.
  • Excellent communication, organizational, and time management skills.
  • Ability to work independently and as part of a team.
  • Proficiency in Microsoft Office, including Word, Excel, and Outlook.
  • Ability to maintain confidentiality and handle sensitive information.
  • Flexibility to work in a fast-paced environment and adapt to changing priorities.
Substitutions
  • Education: High school diploma or equivalent may be substituted for 6 months of administrative experience.
  • Experience: 2 years of administrative experience may be substituted for 1 year of education.
Salary

The salary for this position is based on full-time employment and includes shortage and school year differentials, if applicable.