Marketing Administrative Assistant

2 weeks ago

Los Angeles, California, United States The Travel Corporation Full time
Job Description

About Us

The Travel Corporation is a leading global travel company that operates in the tourism industry. We are driven by a passion for delivering exceptional travel experiences that make a positive difference. Our team is made up of individuals who share a common goal of providing unique and enriching experiences for our customers.

Our Culture

We are a dynamic and innovative company that is committed to making travel easy and enjoyable. We are proud of our inspiring global workplaces and are energized by the opportunities of the new world. We believe in inspiring teamwork, collaboration, and passion for creativity.

Our Benefits

  • We offer a flexible work environment that allows our employees to work in person in exciting offices or virtually with leading technology.
  • We provide a range of benefits to our employees, including an annual travel credit of $1,250 to travel on any one of our core travel brands.
  • We offer two weeks a year where employees can work from anywhere in the world, their choice.
  • We provide a global training calendar, with a mix of virtual, in-person, and e-learning courses. Plus, we give $3,000 per year to support external learning and development courses that interest employees and drive their passion.
  • We give employees two paid work days each year to volunteer to make a difference in causes that are close to their heart.

Job Summary

The Marketing Administrative Assistant will support key deadlines and projects for the B2B Trade Marketing team (approx. 60% of role), as well as the overall administrative needs of the Marketing department (approx. 40% of role) for Uniworld Boutique River Cruises. This role is essential in guaranteeing the timely delivery and distribution of all marketing requests, materials, and payments.

Key Responsibilities

  • Traffic all new marketing requests from internal clients, ensuring the marketing calendar for global teams' requests and the sales channels (including National Accounts, Trade Marketing and Strategic Account Managers) is accurate and up to date.
  • Work with the internal creative team to ensure all trade marketing materials (i.e. PowerPoint presentations, flyers, brochures, toolkits) are up to date and distributed as needed.
  • Work closely with distribution centers to manage brochure and collateral requests, inventory levels, and the ordering system for external clients.
  • Additional duties and responsibilities related to marketing support for trade marketing team as needed.

Marketing Administration Responsibilities

  • Process and track department invoices and expense reports, monitoring and reporting on department budget.
  • Work closely with all Marketing Managers to track and report on all marketing tactics and campaign metrics.
  • Manage and update global PR and Marketing distribution lists.
  • Manage global award tracking.
  • Develop and maintain an organization system for marketing tools.
  • Additional duties and responsibilities related to marketing support for PR, website, brand, creative and consumer marketing teams as needed.

Requirements

  • 1-2 years of experience as an Admin/Assistant or in a comparable role.
  • Marketing knowledge is a plus but not required.
  • Basic knowledge of the travel industry is an advantage.

Competencies

  • Communication & Collaboration: Strong verbal and written communication skills, with the ability to articulate ideas clearly and work well with different personality types.
  • Organizational Skills: Highly organized, detail-oriented, and adept at managing multiple tasks in a fast-paced environment.
  • Interpersonal Skills: Positive attitude with a friendly demeanor, fostering positive relationships across departments.

Technical Skills

  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) required.
  • Eagerness to learn new tools and adapt to changing technologies.

Equal Opportunity Employer

The Travel Corporation is an equal opportunity employer and does not discriminate against race, color, creed, sex, gender, religion, marital status, age, national origin, sexual orientation, or any other consideration made unlawful by federal, state or local laws or ordinances.

Agency Policy

We do not accept unsolicited agency resumes and are not responsible for any fees related to unsolicited resumes.

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