Legal Talent Acquisition Coordinator

4 days ago

New York, New York, United States Crowell & Moring Full time
Job Description

Crowell & Moring LLP is a leading international law firm with offices in the United States, Europe, MENA, and Asia. We are seeking a highly skilled Legal Talent Acquisition Coordinator to join our team. The successful candidate will be responsible for the administrative coordination and implementation of law student recruitment, judicial clerkship recruitment, lateral associate/counsel/professional track attorney recruitment, the summer associate program, and onboarding processes.

Key Responsibilities
  • Post job descriptions on internal and external recruitment sites.
  • Process candidate applications, update candidate tracking database, update data reports, and maintain complete candidate files and applicant tracking database.
  • Manage the search firm fee agreements process, including execution, tracking, and ensuring compliance with departmental standards.
  • Coordinate the registration process for recruitment with law schools across the U.S. Complete sign-up forms and required candidate data requests, and manage date assignments.
  • Schedule candidate interviews and work with Legal Talent Acquisition team members to ensure seamless candidate experience and interview process.
  • Arrange logistics for candidate interviews, including scheduling conference room reservations, technology setup for virtual interviews as needed, and greeting candidates upon arrival.
  • Prepare and distribute interview materials, including schedules, candidate application materials, and interview guides, and solicit evaluations from attorney interviewers.
  • Make reservations and arrangements for supplemental recruitment activities and follow-up events, including meetings, lunches/dinners, and receptions.
  • Prepare candidate materials and packets for review and offer consideration by Recruitment Committee.
  • Prepare correspondence, including interview confirmation details, offer letters, candidate status updates, rejections, and internal communications regarding candidate status.
  • Maintain candidate recruitment files.
Summer Associate Program
  • Work with the firm-wide Legal Talent Acquisition team to coordinate all aspects of the summer associate program, including planning, preparation, internal and external communications, orientation, social events, work allocation, and evaluations.
  • Serve as a primary point of contact for the summer associates and firm personnel throughout the summer program in the Washington, DC and New York, NY offices.
  • Act as an advisor to the Manager of Legal Talent Acquisition and Summer Associate Chair Partners in Washington, DC and New York, NY to trouble-shoot issues, identify opportunities for growth, and ensure compliance with program process and procedures.
On-Boarding
  • Coordinate conflicts and background check processes.
  • Manage data entry within the onboarding system to ensure all new hire information is accurately processed prior to new hire arrival.
  • Facilitate pre-arrival and post-arrival onboarding processes for Summer Associate, Associate, and Counsel new hires, including coordinating orientation schedules, ensuring all necessary documentation is completed, and processing I-9 paperwork through online onboarding system to ensure compliance.
  • Organize orientation schedules for Summer Associate, Law Clerk, Associate, and Counsel new hires.
  • Order and coordinate welcome packages for new hires.
  • Process payment of stipends and advances for entry-level associates.
Candidate Engagement and Sourcing
  • Assist in developing talent pipelines, alternative strategic recruitment methods, and firm-wide processes and procedures to effectively and efficiently fill positions with top-rate talent.
  • Coordinate outreach events and programs for law students and judicial clerks in partnership with Legal Talent Acquisition team members, firm affinity groups, practice groups, law schools, and student groups, and other internal and external stakeholders.
  • Track participation of lawyers and talent prospects in engagement activities and feedback provided by participants.
General
  • Prepare and update various demographic and statistical recruitment data reports, including candidate outcomes and projected hires.
  • Maintain Legal Talent Acquisition calendar of meetings, interviews, orientations, and engagement activities.
  • Assist with preparing firm listings in the NALP Directory of Legal Employers and responding to recruitment surveys and other related reports.
  • Maintain and update recruitment content on firm intranet site, LinkedIn page, external website, and other related marketing materials.
  • Coordinate and support department budget administration, including credit card reconciliation, processing invoices and reimbursements, expenses, and maintaining budget tracking reports.
  • Stay current and informed on legal industry recruitment best practices, trends, and news; be an active member of local legal recruitment organization and NALP.
  • Attend all Legal Talent Acquisition department and related talent team meetings.
  • Create and maintain positive relationships with personnel in professional services departments, including Human Resources, Accounting/Finance, Professional Development, Diversity & Inclusion, Operations, Technology, Research Services, and Legal Support.
  • Perform additional duties as assigned.

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