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Administrative Support Coordinator

2 months ago

Naperville, Illinois, United States Woody Buick GMC of Naperville Full time
Job Overview

Woody Buick GMC in Naperville is recognized as the largest GM dealership in the Chicagoland area. As a family-owned establishment, we prioritize customer satisfaction and community engagement. We are currently in search of an Office Support Specialist who can work independently and possesses experience in reviewing schedules, reconciling accounts, and posting journal entries.

Compensation: $50,000.00 Annually

Key Responsibilities
  • Reconcile vendor statements with purchase orders
  • Process vendor payments efficiently
  • Identify opportunities for cost reduction
  • Collaborate effectively with the office team and sales staff
  • Handle cash receipts and manage daily deposits
  • Post Funding/EFT transactions
  • Cross-train to assist the office team in various functions
  • Answer dealership group calls as needed
  • Record New and Used Car Deals in the accounting system
  • Calculate and manage commission deals
  • Post Internal Repair Orders accurately
  • Reconcile schedules on a daily basis
  • Manage all aspects of automotive licensing and title processing
  • Investigate and resolve discrepancies in the auto titling process
  • Perform additional duties as assigned
  • Draft memos, correspondence, reports, and other documentation
  • Organize and file deals
  • Scan various paperwork as required
Qualifications
  • Associates Degree in Accounting or relevant dealership office experience
  • Proficient in computer operations and Microsoft Office, particularly Excel
  • Strong communication skills
  • Positive and outgoing personality
  • Punctual with the ability to adapt to flexible schedules
  • Valid driver's license with a clean driving record
  • Professional appearance and demeanor
Benefits
  • 401K retirement plan
  • Health insurance coverage
  • Vision and dental insurance options
  • Paid vacation time