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Administrative Coordinator

2 months ago

Colorado Springs, Colorado, United States Thrivent Financial Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Coordinator/Administrative Assistant to ensure the smooth operation of our office environment and provide comprehensive administrative support. This role includes managing office logistics, assisting with marketing efforts, and actively engaging in outbound calling to prospects.

Key Responsibilities
  • Greet clients and visitors warmly and ensure they are comfortable.
  • Notify Financial Advisor (FA) of client arrivals promptly.
  • Offer beverages and ensure refreshments are stocked and available for clients and staff.
  • Manage incoming and outgoing mail, including sorting and distributing as needed.
  • Purchase front and back-office supplies as required.
  • Maintain inventory of office supplies.
  • Monitor printer supplies and inform relevant personnel when cartridges or paper are low.
  • Ensure the printer is stocked with paper daily and replace toner when necessary.
  • Prepare folders for in-office client review meetings and assist with organizing necessary materials.
  • Assist with creating folders and organizing documents for new clients.
  • Manage outgoing correspondence including thank you cards, sympathy cards, get well cards, and birthday cards (pre-signed).
  • Coordinate logistics and assist with marketing activities for events, including preparing materials and ensuring event success.
  • Perform accurate data entry tasks to maintain and update records.
  • Conduct outbound calls to prospects to introduce our services, schedule appointments, and follow up on inquiries.
  • Handle basic administrative tasks including filing, organizing documents, and maintaining records.
  • Coordinate with external vendors for office maintenance and repairs as needed.
Requirements
  • Proven experience in an administrative role or similar position.
  • Strong organizational skills with the ability to prioritize tasks and meet deadlines.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Proficiency in MS Office (Word, Excel, Outlook) and office equipment operation.
  • Attention to detail and problem-solving skills.
  • Experience with outbound calling to prospects preferred.
  • Data entry experience with a high level of accuracy and efficiency.
Additional Requirements
  • Ability to handle sensitive and confidential information with discretion.
  • Flexibility to adapt to changing priorities and tasks as required.
  • Willingness to take on additional responsibilities as needed to support the office.

At Thrivent Financial, we believe money is a tool, not a goal. Driven by a higher purpose at our core, we are committed to providing financial advice, investments, insurance, banking, and generosity programs to help people make the most of all they've been given. We focus on their goals and priorities, guiding them toward financial choices that will help them live the life they want today—and tomorrow.

For over 100 years, Thrivent has been helping people build their financial futures and live more generous lives. Today, it's a Fortune 500 company that offers a full range of expert financial solutions, serving more than 2 million customers, as well as the communities in which they live and work.

Thrivent fosters a diverse workforce to serve our diverse clientele, reflecting a wide range of backgrounds and experiences. If you're intrigued about our work and the possibility of becoming part of it, we invite you to visit https://www.thrivent.com to learn more. You won't just build a career; you'll be part of an organization focused on growing, innovating, and serving.