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Administrative Coordinator

4 weeks ago

Colorado Springs, Colorado, United States Frontline Source Group Full time
Administrative Assistant Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Frontline Source Group. As an Administrative Assistant, you will play a critical role in the successful operations of our office, collaborating with leadership and supporting the CEO and Executive Leadership Team.

Key Responsibilities:

  • Oversee office operations, partnering with facility management to ensure a smooth and efficient work environment.
  • Drive company culture by organizing appreciation and recognition activities that promote teamwork and engagement.
  • Support the CEO and Leadership in their daily routines, prioritizing matters for their attention and redirecting as necessary.
  • Manage company technology equipment and maintenance needs, ensuring seamless operations.
  • Coordinate calendars, meetings, and travel arrangements, developing presentations for internal and external meetings.
  • Keep the CEO informed of priority issues and ensure timely follow-up, drafting, reviewing, and sending communications on behalf of leadership.
  • Organize and prepare for meetings, including logistics and document gathering, handling email prioritization and responses.
  • Update CRM: Add notes, accounts, and any additional information into our CRM system.
  • Client Meetings: Attend virtual meetings with clients to ensure that all relevant information is communicated to the team.

Requirements:

  • Bachelor's degree preferred but not required.
  • At least three years of Administrative Assistant experience in the healthcare industry strongly preferred but not required.
  • Possess and utilize excellent written and verbal communication skills.
  • Proficiency in MS Office Suite, especially Expert level Excel skills and Salesforce highly preferred.
  • Strong organizational abilities with acute attention to detail.
  • Timely and effective communication with C Suite and company management.
  • Coordination of workflows from multiple internal clients.
  • Multitasking ability in a fast-paced environment, meeting deadlines.
  • Proficient in reading and comprehending instructions and correspondence.
  • Effective presentation skills to diverse groups.

Benefits:

  • Medical- Employer contribution up to $1000 towards premium cost.
  • HSA- Employer contribution.
  • 401K with 3% match.
  • Generous PTO Plan.
  • Company paid parking.

Frontline Source Group is an Equal Opportunity Employer. Candidates must be authorized to work in the United States without sponsorship. The client cannot sponsor any visas.