Global Sales Assistant

4 weeks ago

Washington, Washington, D.C., United States Destination DC Full time
Job Title: Global Sales Assistant

Destination DC is seeking a highly motivated and organized Global Sales Assistant to join our Convention Sales & Services team. As a critical member of our global sales team, you will play a key role in supporting the Senior Vice President of Convention Sales and Services and Director of Global Sales.

Your responsibilities will include providing administrative support, assisting in booking new business events, and fostering strong relationships with internal and external stakeholders. You will also have the opportunity to work closely with our team to drive economic and social impact through meetings and conventions that contribute to both room night generation and positive impact on the residents of the District of Columbia.

Key Responsibilities:

  • Provides principal administrative support to four (4) individuals: Senior Vice President, Convention Sales and Services; Director of Global Sales; Global Sales Manager; Global Sales Specialist
  • Administers sales leads including the qualifying, processing, distribution, and tentative lead follow-up as directed by Director of Global Sales and Global Sales Manager
  • Files maintenance and upkeeps account management system for global sales team
  • Prepares special reports, forms, data entry and management for team sales managers
  • Prepares expense reports via Concur, tracks budget and completes project management forms
  • Administers the gift and collateral inventory of global sales by maintaining the gift storage, tracking the usage of inventory, and ordering materials when needed
  • Provides additional administrative support, including greeting guests and preparing meeting rooms, updating weekly activity reports and calendars, sorting and distribution of mail, preparing and shipping materials internationally, etc.
  • Coordinates international sales travel and programming for industry conferences, trade shows and sales missions including follow-up support with data input for contacts and appointment notes
  • Coordinates site inspection itineraries including the scheduling of hotels, venues and convention center visits; solicits member/partner support where necessary; arranges the logistical aspects of the site inspection

Requirements:

  • Minimum one (1) year of global business, sales, or marketing experience (including college internship experience)
  • Prior experience handling expense reports, invoicing, and budget maintenance preferred
  • Proficiency in Microsoft Office (including Word, PowerPoint, Excel and Outlook), Cvent, database/CRM software, and ability to learn new software programs as directed
  • Strong initiative and work ethic with ability to prioritize tasks with minimal supervision and rely on experience and judgment to complete tasks
  • Four-year degree from an academic institution in public relations, journalism, marketing or communications preferred
  • Superior organizational, project and time management skills with strong attention to detail
  • Excellent written and verbal communication skills including the ability to draft succinct yet informative emails, ask clarifying questions and convey professional phone call and email etiquette
  • Fluency in other languages is a plus

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