Global Sales Assistant
3 weeks ago
Destination DC is seeking a highly motivated and organized Global Sales Assistant to join our Convention Sales & Services team.
The ideal candidate will have a strong initiative and work ethic, with the ability to prioritize tasks with minimal supervision and rely on experience and judgment to complete tasks.
Key Responsibilities:
- Provide administrative support to the Convention Sales & Services team, including coordinating hotel and venue site visits for global sales clients.
- Process expense reports and track team budget usage.
- Input contacts and leads into Simpleview CRM.
- Administer sales leads, including qualifying, processing, distribution, and tentative lead follow-up as directed by the Director of Global Sales and Global Sales Manager.
- File maintenance and upkeep of account management system for global sales team.
- Prepare special reports, forms, data entry, and management for team sales managers.
- Administer the gift and collateral inventory of global sales by maintaining the gift storage, tracking the usage of inventory, and ordering materials when needed.
- Provide additional administrative support, including greeting guests and preparing meeting rooms, updating weekly activity reports and calendars, sorting and distribution of mail, preparing and shipping materials internationally, etc.
- Coordinate international sales travel and programming for industry conferences, trade shows, and sales missions, including follow-up support with data input for contacts and appointment notes.
- Coordinate site inspection itineraries, including the scheduling of hotels, venues, and convention center visits; solicit member/partner support where necessary; arrange the logistical aspects of the site inspection.
Requirements:
- Minimum one (1) year of global business, sales, or marketing experience (including college internship experience).
- Prior experience handling expense reports, invoicing, and budget maintenance preferred.
- Proficiency in Microsoft Office (including Word, PowerPoint, Excel, and Outlook), Cvent, database/CRM software, and ability to learn new software programs as directed.
- Four-year degree from an academic institution in public relations, journalism, marketing, or communications preferred.
- Superior organizational, project, and time management skills with strong attention to detail.
- Excellent written and verbal communication skills, including the ability to draft succinct yet informative emails, ask clarifying questions, and convey professional phone call and email etiquette.
- Fluency in other languages is a plus.
About Destination DC:
Destination DC is the lead destination marketing organization for the nation's capital, a private, non-profit membership organization of nearly 1,000 businesses committed to marketing the area as a premier global convention, tourism, and special events destination with a special emphasis on the arts, cultural, and historic communities.
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