Senior Administrative Coordinator

3 weeks ago


Chelmsford, Massachusetts, United States Maxonic Full time
Job Title:

Executive Assistant

Job Summary:

We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our Directors/Senior Leaders in the BioProduction Group. The ideal candidate will have a strong background in office and project management, with excellent organizational skills and the ability to prioritize tasks effectively.

Key Responsibilities:

  • Schedule and coordinate complex site leadership meetings, including logistics and documentation of follow-up activities.
  • Develop a deep understanding of business priorities and goals, using this knowledge to prioritize meeting requests.
  • Ensure Directors get where they need to be on time through planful meeting scheduling and arrangement of complex global, multi-city travel.
  • Collaborate and build relationships to drive results in a global-matrixed organization experiencing change and transformation.
  • Complete projects and special assignments by establishing objectives, determining priorities, managing time, and problem-solving.
  • Research, compile, summarize, and analyze information to make decisions and respond to inquiries from internal and external customers.
  • Manage expense reporting, process vendor invoices, and support annual budget process.
  • Maintain confidential files and records.
  • Lead and support site activities, events management, communications, and coordinate visits as requested by site leadership team.
Requirements:

  • 7+ years of executive assistant or Site Administrator experience in a professional office environment, with 4+ years providing direct support to Directors/Senior Leaders.
  • Demonstrated experience in working independently to identify, analyze, and solve problems with creative solutions and time management.
  • Strong organizational skills with ability to anticipate what needs to be completed.
  • Reliable and trustworthy with sensitive information.
  • Excellent written and verbal communication skills, with infallible proofreading and spelling.
  • Flexible and adaptable, with the ability to respond to last-minute changes while maintaining poise and a positive attitude.
  • International travel management with VISA administration experience.
  • Expert level skills in all Microsoft office suite products, including PowerPoint, Excel, Outlook, Visio.
  • Experience with Workday & Concur preferred.
About Maxonic:

Maxonic has been at the forefront of connecting candidate strengths to client challenges since 2002. Our dedicated team of recruiting professionals are specialized by technology, great listeners, and will seek to find a position that meets the long-term career needs of our candidates.

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