Administrative Assistant

1 day ago

Chelmsford, Massachusetts, United States Thermo Fisher Scientific Full time

About the Role:

We are seeking an experienced Administrative Assistant to join our BioProduction Group as a Site Administrator in Chelmsford. As a key member of our team, you will provide exceptional support to multiple Directors/Senior Managers, utilizing your exceptional office and project management skills.

Key Responsibilities:

  • Ensure Directors get where they need to be on time through careful meeting scheduling and arrangement of complex global, multi-city travel.
  • Develop understanding of business priorities and goals for the function, using knowledge and understanding in prioritizing meeting requests.
  • Schedule and coordinate complex site leadership meetings, bringing together geographically dispersed teams, handling logistics, and documenting follow-up activities including taking meeting minutes.
  • Collaborate and build relationships to help our business thrive in a global-matrixed organization experiencing change and transformation.
  • Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress and problem-solving.
  • Research, compile, summarize, and analyze information to make decisions, find answers, and respond to various inquiries from internal and external customers.
  • Handle expense reporting, process vendor invoices, and support annual budget process.
  • Demonstrate flexibility and adaptability required to meet the dynamic nature of the business and collaborate with other Administrative Staff to cover the area that is unavailable due to illness, vacation, or other special circumstances.
  • Maintain confidential files and records.
  • Lead and support site activities, events management, communications via LCD TVs, Yammer, and coordinate visits as requested by site leadership team.

Requirements:

  • 5+ years of executive assistant or Site Administrator experience in a professional office environment, large organization preferred, with 3+ years providing direct support to Directors/Senior Leaders.
  • Demonstrated experience in working independently to identify, analyze, and solve problems with creative solutions and time management to balance multiple priorities.
  • Strong organizational skills with ability to anticipate what needs to be completed.
  • Reliable and Trustworthy with confidential information.
  • Excellent written and verbal communication skills. Infallible proof reading and spelling.
  • Flexible and adaptable, with the ability to respond to last-minute changes while maintaining poise and a positive "can do" outlook.
  • International travel management with VISA administration experience.
  • Expert level skills in all Microsoft office suite products, including Power Point, Excel, Outlook, Visio to prepare reports/presentations.
  • Experience with Workday & Concur preferred.

Education:

Associates Degree or combination of education and experience (5 or more years). Willing to look at candidates with HS Diploma/GED with 5 or more years in relevant work experience.

About Us:

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

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