Legal Administrative Assistant

2 weeks ago


Tampa FL USA, United States Carlton Fields Full time
Job Summary

We are seeking a highly skilled and experienced Legal Administrative Assistant to join our team at Carlton Fields. As a key member of our litigation support team, you will play a critical role in ensuring the smooth operation of our office and providing exceptional support to our attorneys.

Key Responsibilities
  • Assist attorneys in preparing, reviewing, and revising legal documents, including pleadings, motions, and contracts.
  • Schedule court appearances, depositions, and other meetings, and maintain accurate calendars and contact lists.
  • Experience with e-filing documents in federal and state courts, including preparation and submission of electronic filings.
  • Manage time entry and client billing, including preparation of invoices and payment tracking.
  • Maintain accurate and organized files and records, including electronic and physical files.
  • Prepare and submit cash disbursement requests for vendor invoices and monitor payment of invoices.
  • Submit new business intake and conflicts checks, and schedule travel, appointments, and meetings as needed.
  • Process expense statements in a timely manner and maintain accurate records.
  • Provide backup coverage for other legal administrative assistants as needed.
Requirements
  • Minimum of 4 years of experience as a legal administrative assistant with a focus on litigation.
  • Proactive, flexible, and a strong team player with excellent organizational and communication skills.
  • Technical proficiency in using Microsoft Word, Excel, and Outlook, with experience in iManage a plus.
  • Ability to multi-task and prioritize tasks based on the practice group's business needs.
What We Offer

Carlton Fields is an equal opportunity employer and offers a competitive salary and benefits package. We are committed to providing a supportive and inclusive work environment that fosters growth and development.

If you are a motivated and experienced legal administrative assistant looking for a new challenge, please submit your application, including your resume and cover letter, to [insert contact information].



  • Tampa, Florida, United States Legal Search Solutions Inc Full time

    Job OpportunityWe are seeking a highly skilled Legal Administrative Assistant to join our team at Legal Search Solutions Inc.The ideal candidate will have a minimum of 2-5 years of experience in a legal administrative role, with a focus on healthcare litigation. They will be responsible for assisting attorneys in preparing and revising legal documents,...


  • Tampa, FL , USA, United States Jabil Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to provide administrative support to our Legal Department. The successful candidate will be responsible for coordinating calendars, meetings, and correspondence, as well as providing administrative assistance to attorneys and managers.Key...


  • Tampa, FL , USA, United States Jabil Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to provide administrative support to our Legal Department. The successful candidate will be responsible for coordinating attorney and manager calendars, meetings, correspondence, and presentations, as well as arranging meetings with facilities and providing...


  • Tampa, Florida, United States The Legal Registry Full time

    Job OpportunityWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team. The successful candidate will be responsible for answering and routing incoming calls, greeting clients and visitors, and maintaining a schedule of conference rooms. Additionally, they will handle incoming and outgoing mail, and provide...


  • Tampa, Florida, United States C&M Legal Search, LLC Full time

    Job Title: Legal Administrative Assistant for LitigationWe are seeking a highly skilled and experienced Legal Administrative Assistant to join our team at C&M Legal Search, LLC. The ideal candidate will have a strong background in litigation and healthcare, with excellent organizational and communication skills.Key Responsibilities:Assist attorneys with...


  • Tampa, Florida, United States Melnik Legal PLLC Full time

    Job DescriptionMelnik Legal PLLC is seeking a highly organized and detail-oriented Part-Time Executive Legal Administrative Assistant to join our team. As a trusted collaborator with the managing attorney, you will be responsible for understanding the attorney's practice and leveraging resources to remove administrative tasks off the attorney's plate. This...


  • Tampa, FL , USA, United States Carlton Fields Full time

    About the RoleWe are seeking a highly skilled and experienced Legal Administrative Assistant to join our team in Tampa. As a key member of our litigation team, you will play a critical role in supporting our attorneys in preparing, proofreading, and revising legal documents.Key ResponsibilitiesAssist attorneys in preparing, proofreading, and revising legal...


  • Tampa, Florida, United States Legal Search Solutions Inc Full time

    Job OpportunityWe are seeking a highly skilled Administrative Legal Assistant to join our team at Legal Search Solutions Inc. in Tampa.Key ResponsibilitiesAssist attorneys in preparing, reviewing, and revising legal documentsManage and organize electronic documents, ensuring accuracy and efficiencySchedule court appearances, depositions, and other...


  • Tampa, FL , USA, United States Zerega Consulting Services, LLC Full time

    About the Role:Zerega Consulting Services, LLC is seeking a highly skilled Legal Administrative Assistant to join their team in Tampa. This is an exciting opportunity for a detail-oriented and organized individual to support the firm's litigation team.Key Responsibilities:Prepare, proofread, and revise legal documents with attorneysSchedule court...

  • Legal Assistant

    4 weeks ago


    Tampa, United States Feldman Legal Group Full time

    Feldman Legal Group Seeks Paralegal for Civil LitigationWe are a reputable law firm seeking a skilled paralegal to join our team on a part-time or full-time basis. The ideal candidate will have experience in civil litigation, employment law, and class actions.Responsibilities:Assist attorneys with case preparation and researchOrganize and maintain case files...


  • Tampa, Florida, United States Jabil Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to provide administrative support to our Legal Department. The successful candidate will be responsible for coordinating attorney and manager calendars, meetings, correspondence, and presentations.Key ResponsibilitiesCoordinate and arrange meetings with facilities...


  • Tampa, United States AppleOne Employment Services Full time

    Job Title: Legal Administrative Assistant – Healthcare and ConstructionLocation: Tampa, FL (On Site)We believe in empowering our professional staff to achieve their full potential. Through innovative workplace programs and a commitment to growth, we invest in the personal and professional development of our employees. We recognize and reward outstanding...


  • Tampa, Florida, United States Metroplex Mortgage Services, Inc. Full time

    Job OpportunityWe are seeking a highly organized and detail-oriented Legal/Administrative Assistant to join our team at Metroplex Mortgage Services, Inc. in Tampa, FL.Key Responsibilities:Provide administrative support to ensure smooth office operationsConduct legal research using Lexis and government publicationsManage phone calls and maintain communication...


  • Miami, FL, USA, United States MG+M The Law Firm Full time

    Job Title: Legal Administrative AssistantMG+M The Law Firm is seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team in Miami. As a key member of our litigation support team, you will play a critical role in ensuring the smooth operation of our office.Responsibilities:Document Preparation: Format briefs, pleadings, and...


  • Tampa, Florida, United States Metroplex Mortgage Services, Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at Metroplex Mortgage Services, Inc. in Tampa, FL. The successful candidate will provide administrative support, conduct legal research, and maintain communication with clients and colleagues.Key ResponsibilitiesProvide administrative support to...


  • Tampa, Florida, United States Metroplex Mortgage Services, Inc. Full time

    Job OpportunityWe are seeking a highly organized and detail-oriented Legal/Administrative Assistant to join our team at Metroplex Mortgage Services, Inc. in Tampa, FL.Key Responsibilities:Provide administrative support to executive staff, including managing phone calls, emails, and correspondence.Conduct legal research using Lexis and government publications...


  • Tampa, Florida, United States All Legal Staff, Inc. Full time

    Job DescriptionWe are seeking a highly skilled Legal Executive Assistant to provide essential support to a top Partner in a law firm. The ideal candidate will have leadership qualifications and be proficient in managing legal documents, executive calendars, and liaising with corporate clients.The successful candidate will be responsible for assisting...


  • Tampa, Florida, United States TempExperts Full time

    Job Title: Legal ReceptionistTempExperts is seeking a highly organized and detail-oriented Legal Receptionist to join our team. As a key member of our administrative staff, you will be responsible for providing exceptional support to our attorneys and staff.Key Responsibilities:Manage the front desk, including answering phones, calendaring, and welcoming...


  • Tampa, Florida, United States Prime Headhunting & Recruiting, Inc. Full time

    Job Title: Legal Administrative AssistantWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at Prime Headhunting & Recruiting, Inc. in Sarasota, FL.Job Summary:The ideal candidate will have previous experience in trusts, estate planning, and probate matters, with excellent organizational skills, the ability...


  • Tampa, United States AppleOne Full time

    Job DescriptionJob DescriptionImmediate need for a Legal Administrative Assistant seeking a stable, prestigious opportunity working for our client located in Tampa, FL. Qualified candidates must possess a minimum of 4 years of experience as a legal administrative assistant with a focus on litigation. Qualified candidates must demonstrate technical...