Legal Administrative Assistant

2 days ago


Tampa, Florida, United States Prime Headhunting & Recruiting, Inc. Full time
Job Title: Legal Administrative Assistant

We are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at Prime Headhunting & Recruiting, Inc. in Sarasota, FL.

Job Summary:

The ideal candidate will have previous experience in trusts, estate planning, and probate matters, with excellent organizational skills, the ability to multitask, and a commitment to exceptional client service.

Responsibilities:
  • Assist with the preparation of probate, trust, and estate plan signings and documents.
  • Provide general administrative support, such as answering phones, greeting clients, and handling incoming and outgoing mail.
  • Prepare, proofread, and format documents and correspondence, with accuracy and attention to detail.
  • Assist in administrative financial record keeping.
  • Provide reception desk coverage for short periods of time on an as needed basis.
  • Manage and coordinate schedules, including appointments, meetings, and any other arrangements as needed.
  • Assist in maintaining electronic and physical filing systems, ensuring documents are organized and easily accessible.
  • Assist with billing and invoicing processes, including time entry and client billing inquiries.
  • Provide training support for other assistants within the firm as needed.
  • Perform other duties specific to the role as assigned.
Requirements:
  • High school diploma or equivalent required; associate or bachelors degree preferred.
  • A minimum of 3 years of experience in professional services setting or law firm setting preferred.
  • Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
  • Excellent written and verbal communication skills, with a keen eye for detail.
  • Strong client service skills and experience training/mentoring colleagues.
  • Advanced computer skills including experience with Microsoft Office (Word, Outlook, Excel, PowerPoint) Adobe, or similar/equivalent PDF program, a willingness and ability to learn different technologies and software as needed.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
Benefits:
  • Competitive salary (based on experience)
  • Discretionary bonuses and raises
  • Paid vacation, sick time, and holidays offered
  • 401K matching 4%
  • Free onsite parking
  • Health Insurance
Work Environment:

Job Type: Full-time, on-site only

8 hour shift (8:30am-5:00pm) Monday-Friday

Work Location: Sarasota, FL (no hybrid or remote work model offered, in-office only)



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