Legal Administrative Assistant

1 month ago


Tampa, United States AppleOne Employment Services Full time

Job Title: Legal Administrative Assistant – Healthcare and Construction

Location: Tampa, FL (On Site)


We believe in empowering our professional staff to achieve their full potential. Through innovative workplace programs and a commitment to growth, we invest in the personal and professional development of our employees. We recognize and reward outstanding efforts at every level of the firm, fostering a dynamic and supportive work environment.


Job Description:

Our client is seeking a talented and experienced Legal Administrative Assistant to join their team in the Tampa office. This role will support our healthcare and construction practice groups. The ideal candidate will have a minimum of 4 years of experience as a legal administrative assistant with a strong focus on litigation.


Key Responsibilities:

- Assist attorneys in preparing, proofreading, and revising legal documents.

- Schedule court appearances and depositions; manage calendaring and docketing.

- Handle e-filing of documents in Federal and Florida State Courts.

- Perform time entry and assist with client billing processes.

- Maintain and organize files and records for easy retrieval.

- Prepare and submit Cash Disbursement Requests (CDRs) for timely processing of vendor invoices and monitor their payment.

- Assist with new business intake and conduct conflicts checks.

- Schedule travel, appointments, and meetings.

- Process expense statements in a timely manner.

- Maintain attorneys’ calendars and contact lists.

- Provide backup coverage for other Legal Administrative Assistants as needed.


Qualifications:

- Minimum of 4 years of experience as a legal administrative assistant, with a focus on litigation.

- Proactive, flexible, and a strong team player.

- Excellent organizational and communication skills.

- Detail-oriented with the ability to manage multiple tasks and prioritize based on the practice group’s needs.

- Technical proficiency in Microsoft Word, Excel, and Outlook. Experience with iManage is a plus.

- Ability to work independently and efficiently in a fast-paced environment.


Why Join Us?

- Opportunity for career growth and professional development.

- Innovative workplace programs and a supportive team environment.

- Competitive compensation and benefits.


Join us and take your career to new heights with a firm that values your contributions and invests in your success



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