Accounting Coordinator

2 weeks ago

Tallahassee, United States Charlotte County BCC Full time


This role involves performing significant, professional accounting tasks, including financial management, revenue oversight, financial reporting, forecasting, and budget processing for various departments.

This position allows for remote work in accordance with the Teleworking policy.



KEY RESPONSIBILITIES
Organizes, maintains, reviews, and interprets financial records; prepares comprehensive financial statements, reports, and budgets.
Administers and monitors budgets across multiple departments or divisions.
Compiles, audits, and maintains data pertinent to fiscal year budgets and financial planning.
Prepares ledger and journal entries along with reconciliations to ensure accuracy and completeness.
Generates complex annual, quarterly, and monthly financial statements and specialized reports.
Analyzes budget management by reviewing revenues and expenditures throughout the fiscal year.
Conducts audits of cash, fixed assets, and inventory revenues and expenditures for accuracy and completeness.

Reviews and inputs departmental budget submission data into the database; posts adjusted budgets to the financial database; ensures the budget remains balanced throughout the year.

Researches and analyzes budgets and financial data for management and consultants, including cost/benefit analysis, and provides recommendations.

Prepares analyses on purchasing contracts for assigned departments; ensures proper funds are allocated for requested actions; recommends solutions to funding and expenditure challenges.

Maintains and updates monitoring and tracking systems that comply with the requirements of the Finance Department, Audit Department, and grant-awarding agencies.

May oversee the work of professional, administrative support, and technical staff in the preparation and maintenance of accounting records and financial statements, along with various reporting as required, adhering to generally accepted accounting principles.

May contribute to the development, revision, and implementation of accounting systems, procedures, and forms.

Performs basic administrative tasks including drafting reports, memorandums, letters, and electronic correspondence, interacting with vendors, and communicating through various channels.

Provides exceptional customer service, problem-solving, and complaint resolution through all forms of communication.

EDUCATION AND EXPERIENCE:
An equivalent combination of relevant training, education, and experience:

Bachelor's Degree (Preferred:
Accounting, Finance, Economics)
One (1) year of experience in moderately complex accounting, budgeting, governmental accounting, or operational analysis.

LICENSES AND/OR CERTIFICATES:
N/A

Knowledge of departmental policies, plans, and procedures.
Familiarity with modern office practices, plans, and procedures.
Proficiency in Microsoft Word, Excel, PowerPoint, and other relevant software applications.
Understanding of laws, regulations, procedures, and processes of local government, including budget administration, accounting, purchasing, and finance.
Strong analytical and research skills with attention to detail.
Effective communication skills, both verbal and written.
Ability to prioritize and organize work efficiently.
Proficient in using office equipment such as computers, multi-line telephone systems, scanners, fax machines, and copiers.

Ability to apply professional accounting principles, knowledge, and skills to maintain a complex set of fiscal and accounting records.

Ability to determine priorities and meet deadlines and objectives.
Ability to prepare, interpret, and maintain complex, complete, and accurate accounting reports.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to exercise judgment and discretion in applying and interpreting department rules, regulations, policies, and procedures.
Ability to make recommendations and utilize resourcefulness and tact in addressing new challenges.
Ability to maintain accurate records and reports.
Ability to provide internal and external guidance and customer assistance through all forms of communication.
Ability to use computers for data entry, word processing, and/or accounting purposes.
Ability to draft reports, business correspondence, and procedure manuals.
Ability to establish and maintain effective working relationships with managers, service providers, other employees, and the general public.

PHYSICAL DEMANDS
Walking, sitting, hearing, seeing up close, talking, standing, finger movement, repetitive motions, and depth perception.

WORK ENVIRONMENT
Work is conducted in a relatively safe and secure environment.
RISK/SAFETY CONDITIONS
This position does not involve exposure or risk related to physical and/or mental health and safety.
To perform this job successfully, an individual must be able to fulfill the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein.

As every duty associated with this position may not be explicitly described, employees may be required to perform duties not specifically outlined in the job description, but which may be reasonably considered incidental to their responsibilities.

Charlotte County is an Affirmative Action/ADA/Veterans' Preference and Equal Opportunity Employer. Women, Minorities, and Persons with Disabilities are Encouraged to Apply.

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