Corporate Services Manager

1 week ago

Houston, Texas, United States EDP - Energias de Portugal, S.A. Full time
Job Summary

The Corporate Services Manager is a key role within EDP - Energias de Portugal, S.A. responsible for overseeing the administration of company offices, ensuring efficient and cost-effective operations. This position requires a strong background in office administration, facilities management, and business operations.

Key Responsibilities
  • Coordinate and perform a wide range of services relating to office administration, including management of office supplies, travel, and company credit cards.
  • Provide day-to-day management of facilities, ensuring consistent operating standards and identifying strategies to satisfy ongoing occupancy needs.
  • Manage office moves, facilities construction projects, and all office-related repairs, working with various departments to assess space requirements.
  • Negotiate and coordinate nationwide contracts for construction, design, and leasing of new offices and office expansions.
  • Work with local contractors and site managers to supply new offices with furniture, computers, and communications equipment.
  • Obtain competitive bids to select the most cost-effective vendors and maintain relationships with vendors and manage vendor contacts.
  • Oversee proper implementation of maintenance agreements, order office supplies, and purchase office equipment, ensuring all office equipment is in working order.
  • Provide new employees with office supplies, parking permits, bus passes, and building access, serving as the main liaison to building management.
  • Lead annual budget preparation and monitor expenses and budgets relating to facilities capital projects, office inventories, corporate leases, office supplies, cell phones, and credit cards.
  • Supervise the work of Corporate Services staff, participate in the recruitment and screening of candidates for administrative positions, and train new Corporate Services employees.
  • Oversee printing, photocopying, faxing, mailing, and filing processes, prepare various administrative documents, including weekly and monthly reports.
  • Maintain and update lists of contacts, purchase information, vendors, conference call listings, and the employee directory.
Requirements
  • Bachelor's degree in Business or a related field.
  • 7+ years in office administration and management, with 3+ years of facilities management experience.
  • Knowledge of SAP software, real estate contracts, leases, and subleases, travel management systems, and corporate account cell phone management.
  • Understanding of Microsoft products and/or complementing products preferred.
  • Competency in Analytical Problem Solving, Strong Communication, Customer/Partner Relationships, and Technology Expertise preferred.
Behavioral Requirements
  • Strong planning, organizational, and negotiation skills.
  • Strong written and verbal communication skills.
  • Ability to lead and coach subordinate staff.
  • Strong interpersonal skills.
  • Demonstrated management skills.
  • Possesses excellent customer service skills.
  • P&L responsibility and budgetary experience.
  • Proficient in MS Word, Excel, PowerPoint, Outlook.
Physical Demands & Working Conditions
  • Sitting/Standing/Flexibility: Ability to stand and sit for 8 or more hours when in an office environment.
  • Speech/Reading: Ability to speak, read, and write English proficiently and deliver a variety of instructions furnished in written, verbal, diagram, or schedule form.
  • Lifting: Ability to lift items weighing up to 10 pounds.
  • Vision/Hearing: Ability to understand a variety of instructions furnished in written, verbal, diagram, or schedule form.
  • Safety: Ability to understand and communicate safety precautions when necessary.

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