Administrative Coordinator
2 weeks ago
The Administrative Assistant will play a vital role in ensuring the smooth operation of Early Learning programs by maintaining accurate records and databases. This individual will be committed to promoting and supporting the organization's mission-driven culture, which emphasizes justice, equity, diversity, and inclusion for all. The Administrative Assistant will collaborate with the Director to identify opportunities to grow department initiatives and support partner engagement.
Key ResponsibilitiesVision and Mission- Promote and support the mission, values, and goals of the YWCA while maintaining performance standards.
- Proactively identify strategic opportunities to diversify and enhance program initiatives.
- Communicate the organization's educational opportunity strategy internally and externally to ensure all employees and partners understand how it carries out the mission.
- Value, demonstrate, and promote diversity, equity, and inclusion.
- Participate in internal professional development opportunities.
- Maintain a high level of consumer satisfaction.
- Maintain a high level of confidentiality when working with sensitive partner family, vendors, and contract information.
- Oversee all aspects of assigned projects/programs from development to implementation.
- Develop and maintain rapport with partner families, community partners, school personnel, and volunteers.
- Maintain high levels of customer satisfaction.
- Manage and monitor all data distribution, collection, entry into tracking systems, such as Apricot, ProCare, Alert Media, Pelican, CN PEARS, City Span, and internal department tracking databases.
- Compile and furnish project/program data figures for reports.
- Submit financial documentation, such as receipts and invoices, to the supervisor in a timely manner.
YWCA Greater Pittsburgh offers a generous and competitive benefits package, including:
- 10 paid holidays
- Up to 13 days paid time off (within the first year of employment)
- Employee assistance program
- Professional development opportunities
- Employee discounted rates for childcare at YWCA Homewood
- Ability to participate in PSLF (Public Service Loan Forgiveness) program if eligible
- Knowledge of Microsoft Office 365
- Graphics software familiarity
- Familiarity with generated image files (GIF, JPG, PDF)
- Knowledge of specific file saving
- Ability to convert files
- Internet
- Ability to work with a diverse population of partner families from various socio-economic and ethnic backgrounds
- Ability to manage multiple projects/programs through efficient and effective organizational skills
- Ability to manage and understand projects/programs by proactively addressing changes in conditions, operations, and the environment that will affect program outcomes
- Ability to identify complex problems, evaluate options, and implement solutions that will improve the scope of the work throughout the departments
- Excellent verbal, communication, and organizational skills
- Self-motivated, visionary, team player who can work effectively within the team
- Proficiency in Microsoft Office along with knowledge and experience with Google Drive, Zoom, and Teams
YWCA Greater Pittsburgh employees are working tirelessly to promote racial justice, reduce race and gender disparities, and deliberately address the challenges and celebrate the triumphs of living at the intersection of race and gender. As an employee with YWCA Greater Pittsburgh, you will have the opportunity to build community around the vision of a world in which all women and girls, especially women and girls of color, have equitable access to personal and professional opportunities, free from racial injustice.
About YWCA Greater PittsburghFounded in 1867, YWCA Greater Pittsburgh is a member of a nationally recognized movement with a mission to eliminate racism, empower women, and promote peace, justice, freedom, and dignity for all. As a social justice organization, we have a deep commitment to tackling gender inequities and systemic racism; particularly in the places where these systems intersect. We provide direct services, empowerment programming, and advocacy to support individuals and families, especially women and girls of color. We strive to become a model nonprofit workplace for a diverse workforce, ensuring that all staff members are paid a living wage and offered competitive benefits, and meaningful opportunities for professional development and career advancement.
Equal Employment Opportunity PolicyYWCA Greater Pittsburgh will not discriminate against any applicant or employee based on age, sex, sexual orientation, gender identification, gender expression, race, color, creed, ethnicity, origin, lineage, or citizenship, genetic information, neurodiversity, disability, family status, marital status, military or veteran status, or any other legally recognized protected basis under federal, state, or local laws, regulations, or ordinances. YWCA Greater Pittsburgh also abides by the Crown Act.
Salary Description$16.88 to $19.85/hour
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